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posted receipt issue for purchase order with job No

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Posted on by happydz 20

if purchase order with job no which generated by order planning (original demand from ), when i directly post receipt on purchase order , checked posted result, i found there are two entries generated in item ledger entry, one is purchase receipt with positive quantity , one is negative adjustment with negative quantity ,  total inventory is equal 0; and nothing posted in job ledger entry. do you know why like this? what is logic about purchase order with job no?

job-ledger-entry.jpg

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  • happydz Profile Picture
    happydz 20 on at
    RE: posted receipt issue for purchase order with job No

    hi kim,

    thanks for your reply.

    job no is automatically set in purchase order after i ran order planning for job demand. not i manual input here.

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,423 User Group Leader on at
    RE: posted receipt issue for purchase order with job No

    Because you put the job number on the PO, the system does not want the quantity left in inventory to be otherwise used which is why you get the negative inventory entry...

  • happydz Profile Picture
    happydz 20 on at
    RE: posted receipt issue for purchase order with job No

    hi S.Kawamura,

    thanks for your reply, your question is my question; i am confused with system logic about automatically posted negative adjustment when posted purchase receipt, i think should first increase warehouse inventory then consume it by job journal by need.

  • happydz Profile Picture
    happydz 20 on at
    RE: posted receipt issue for purchase order with job No

    hi Kim,

    you are right. once posted purchase invoice, will automatically generate job ledger entry;

    but i really confused question is why posted receipt for purchase order with job no, system will automatically generate a negative adjustment?  in actual case, all of goods will not directly into customer site. not drop shipment; those goods need increase warehouse inventory. then pick up it by job journal by job need.  

  • Suggested answer
    S.Kawamura Profile Picture
    S.Kawamura 1,520 on at
    RE: posted receipt issue for purchase order with job No

    Hi,

    Kim's answer is correct. But DZ's question is also valid.

    As Kim mentioned, the actual cost will be posted to the job ledger after INVOICE posting is executed fot the purchase order.

    The reason why a Negative Adjustment record is created in the Item Ledger when a purchase order with a job number associated is posted, is because the job consumes this item at the time it is posted.

    What happens if a purchase order is posted only RECEIVE for item without a job number, increase the inventory, and then consume the item using Job Jjournal?

    A Negative Adjustment record is created in the Item Ledger when an item is consumed from the Job Journal Ledger, and at the same time, an Actual Cost record is created in the Job Ledger.

    This is true, but I cannot give a consistent explanation.

    S.Kawamura

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,423 User Group Leader on at
    RE: posted receipt issue for purchase order with job No

    If I'm not mistaken, you will not see the job ledger entry until the Purchase Invoice is posted. This is the only method to ensure that you get the correct dollars onto the job.

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