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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / AP Invoice with additi...
Microsoft Dynamics AX (Archived)

AP Invoice with additional posted values

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Posted on by LBP 180

I am not great at understanding the accounting aspects of AX but will try to explain best I can. I cannot make sense of what happened with this transaction/payment. Original invoice of $34.41, the AP check was $34.41

4571.1Capture.JPG

Voucher for APInv-025441 - $34.41

Voucher for APPay01125 - $40.61? $6.20? – I cannot understand where these numbers would have come from?

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  • Brandon Wiese Profile Picture
    Brandon Wiese 17,790 on at

    It would help to see the transaction type/posting type for each line.  Can you personalize it into the grid and re-post your screenshots?

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 304,293 Super User 2026 Season 1 on at

    Can you tell the purpose/meaning of each ledger account used in the vouchers? Is it related to Sales Tax? In that case, probably someone specified (unattended) the fields Sales Tax Group and Item Sales Tax Group which then will post additional Sales Tax transactions.

  • LBP Profile Picture
    LBP 180 on at

    Brandon - Is this what is needed? Sorry, I am not very versed in the accounting aspects. Thanks for your help.

    2Capture.JPG

  • LBP Profile Picture
    LBP 180 on at

    The invoice was for the $34.41. We had kept a qty 1 that was not a Purchase order received item but was added to the invoice as a  maintain charges- charges code at $5.25. When the invoice posted to GL it posted to the vendor account and to general ledger at $34.41.  When the invoice was listed in the payment journal it was $34.41; however, when the payment was settled it posted $40.61 to Accounts Payable g/l.  The difference of $6.20 posted to the same g/l account that the Charges Code was linked to.  Therefore causing our AP aging to not reconcile with general ledger.

  • LBP Profile Picture
    LBP 180 on at

    This may also help?

    The invoice was for the $34.41. We had kept a qty 1 that was not a Purchase order received item but was added to the invoice as a  maintain charges- charges code at $5.25. When the invoice posted to GL it posted to the vendor account and to general ledger at $34.41.  When the invoice was listed in the payment journal it was $34.41; however, when the payment was settled it posted $40.61 to Accounts Payable g/l.  The difference of $6.20 posted to the same g/l account that the Charges Code was linked to.  Therefore causing our AP aging to not reconcile with general ledger.

  • LBP Profile Picture
    LBP 180 on at

    4578.2Capture.JPG

    Not sure if this is correct or not, if not please let me know. Thanks.

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