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Dynamics 365 Community / Forums / Microsoft Dynamics SL (Archived) / AP Checks Skipped Seri...
Microsoft Dynamics SL (Archived)

AP Checks Skipped Series in Printing Checks

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Posted on by Community Member

While printing checks, the printer grabbed a group of checks and sent them thru at the same time.  We ran a separate batch through and the checks printed okay.  We used a new block of checks that had not been previously stuck together.  Now we have a gap of 8 check numbers in our check sequence.  They show up as "missing" on our check register.  What is the best way to document the circumstances in MS Dynamics, since you can't technically "void" a check that was never printed?

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    Community Member Profile Picture
    Community Member on at

    Randy,

    While a bit clunky, you could do the following:

    Set up a dummy vendor and enter a voucher against the vendor

    Create a check for that voucher using the first skipped check and then, in check handling, select the void option.

    Repeat this process for the next 7 checks

    Create a debit adjustment to offset the voucher you created in the first step

    Do one more dummy check run to pick up that voucher and debit adjustment using a dummy check number.

    In case you were thinking of doing the debit adjustment before the last check that you are voiding and letting the last check be a zero check thereby avoiding the dummy check run at the end, that will not work because the void would leave the original voucher and the debit adjustment as open documents.

    There may be some more clever ways to address this but this suggestion is straight forward.  You need to somehow create void check documents for the missing checks if you truly want them to show on the check register.

    Of course, you could just hold those unused checks and use them for manual checks as needed avoiding all these steps.

  • Community Member Profile Picture
    Community Member on at

    Thank you for answering this, I have the same exact issue. I was hoping to find an easier solution, but at least now I know that this is the route I'll have to take and I haven't missed some obvious step.

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