Questions About Voided Checks...

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OK - so when we void a check in GP all the invoices that were paid by that check become open again and can be repaid with a new check. I've got that part. Can someone list all the places in GP where we will then see evidence of that chain of events? For instance, if someone says, "Hey, tell me all about voided check #123 (what did it originally pay, why was it voided, when was it voided, what was the new check that took its place)" what would be our reply? Thanks in advance for your assistance!

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sueconrod 337 on at

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RE: Questions About Voided Checks...

1. When a check is voided it now shows with a * next to the number in the check register, on the vendors card etc. If you bring up that check it will show you the voided date. As to what it originally paid that will not show on the check it will show what the original amount was, because all of the invoices paid then become open and are eligible to pay via a new check. The best place to follow the chain is within the vendor that the check was issued to, you would then see a later check.

2. You can have your users go to the voided check and add a note as to why it was voided, we do that when we have a request to void a check that was issued and usually attach the outlook message to the original check asking for the void using the OLE notes attachment.

Sue

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Community Member on at

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RE: Questions About Voided Checks...

"When a check is voided it now shows with a * next to the number in the check register" - not a part of GP 2010 (where my client and I are), one might guess? Please advise...

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soma 24,410 on at

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RE: Questions About Voided Checks...

The symbol * showing next to the origin of the transactions in GP inquiry window for voided transactions.

Have a look on the below screenshots to find the voided transaction details in GP.

Hope this helps!!!

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Community Member on at

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RE: Questions About Voided Checks...

SOMA - many thanks! Are those screenprints from GP 2010?

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Mahmoud Saadi 32,738 on at

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RE: Questions About Voided Checks...

I do prefer the smart list, all you need to do is to add the column (Voided), which has a value of Yes or No. This brings back all the voided transactions (such as voided checks).

Payable Transactions Smart Lists > Add "voided" column and a filter accordingly.

Touching upon the point of (why) it was voided, I have once read suggestion on the MS connect regarding such enhancement. It has been considered for Adjustment as you can add a (Reason Code). For the void, this option is not available for the voided transactions though.

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soma 24,410 on at

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RE: Questions About Voided Checks...

Yes. This screenshot is taken from GP.

1. In Dynamics GP, go to : Inquiry-->Purchasing-->Transaction by Documents/Vendors.

2. Enter the voided check number then click Redisplay button to view the transaction inquiry details for the voided check.

3. To open the second window, click the "Document Number" icon from the first window.

Hope this helps!!!

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Community Member on at

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RE: Questions About Voided Checks...

SOMA - but this is from GP 2013 and not GP 2010, correct?

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Frank Hamelly | MVP... 46,619 Super User 2025 Season 2 on at

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RE: Questions About Voided Checks...

JLWN, that asterisk has been a feature on voided transactions in GP since Jesus was a little boy :)

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soma 24,410 on at

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RE: Questions About Voided Checks...

JLWN, this is also same for GP 2010 and some other GP versions(I have experience with the versions GP9, GP10, GP2010 and GP2013 and all are having this feature). Have you tried to check this on your GP2010 machine?

Your reply is much appreciated.

Note: If my suggestion solved your problem, please mark this as a verified. Because this will helps to some others who having the same problem.

Hope this helps!!!

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Community Member on at

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RE: Questions About Voided Checks...

Thanks so much for your help, everyone! Three quick follow-ups that stem from my original question and then I think we are done: 1) Are there any suggestions other than attaching an explanatory email to add additional audit-worthy supporting documentation to explain (to an auditor) why the check was voided including the invoices that were paid by the original now-voided check? 2) If I look at the new check that covered what was voided is there any indication (other than by attaching supporting docs) that the new check #321 is a re-cut of Voided Check #123?; and finally... 3) Are there any improvements in how voided checks are handled when comparing GP 2010 to GP 2013?

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