Open PO Remaining Spend

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Posted on by Community Member Microsoft Employee

Good Day,

I have a question around Open Purchase Orders which have a remaining spend due to Purchase Orders being raise for more then the invoice captured. Is there a way to remove remaining spend off a Purchase order?

So if the PO was for R10,000.00 and the invoice was captured at R9,998.00 which leaves a remaining spend of R2.00 how can this be removed? Is there a function which allows you to reverse the spend back to the GL with out processing and creating a credit note?

Thank you.

Wesley.

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TWBlaisdell on at

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RE: Open PO Remaining Spend

Hi Wesley,

Thank you for posting on the Microsoft Dynamics NAV Forum.

Please clarify - when you state R10000 of spend available. Was there a Prepayment Invoice for R10000.00 to begin and that was posted? Was there 10000 Units @ R1 and totalled R10000? Only 9998 Units were Received and Invoiced and 2 remain?

Typically, a Purchase Order may be deleted as long as Quantity Received = Quantity Invoiced, even if the original total Quantity is larger.

If a Prepayment Invoice was generated for R10000 and only R9998 applied and reversed, the user would need to process a Purchase Credit Memo for the remaining R2 before deleting the Purchase Order.

I'm not totally sure just because there are not enough details for me to fully answer the request with the presented information.

Best Regards

Tom