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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / stop manual entries
Microsoft Dynamics AX (Archived)

stop manual entries

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Posted on by Yasir Shahzad 1,635

Dear 

i have to restrict my users to make manual entries in ax 2012...how can i stop them? some journals are integrated. i want to stop manual entries in that journals...how can i do this?

Regards

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  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 299,668 Super User 2025 Season 2 on at
    RE: stop manual entries

    Hi Yasir,

    to be able to provide the best option, we would need to have some more information. Like who is posting the journals. Does the integrated journals have a specific attribute set, like a separate journal name?

    There are options to restrict access by using e.g. Private for user group, workflow (submit after ending the integration), but also eXtensible Data Security where you can define to allow persons to see the journal lines, but not allow for changes when it is related to an integration journal.

  • Yasir Shahzad Profile Picture
    Yasir Shahzad 1,635 on at
    RE: stop manual entries

    first of all thanks for your reply andre.. yes intergrated journal are different...i don't know XDS...is there any option....but plz explain me how can i do it by restrict access by private group

    Regards

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 299,668 Super User 2025 Season 2 on at
    RE: stop manual entries

    Hi Yasir,

    An introduction about XDS (Security policies) can be found here: technet.microsoft.com/.../hh272123.aspx

    A private group means that only certain users are able to access certain journals (setup on journal name).

    When persons do have access, they are also allowed to change the data. Is this secure enough for you? The security group can be setup in the System administration menu and you link users to this group. Then you can assign a security group on the journal name. When creating new journals batches, this setup will be copied to the journal. It is not applying to already existing

    journal batches.

  • Yasir Shahzad Profile Picture
    Yasir Shahzad 1,635 on at
    RE: stop manual entries

    Dear Andre..its not enough for me... the mention process has been done by me...i just want to restrict every one to not make any manual entry in specific journal...my main task is to stop making manual entries.

    thanks for your reply

    Regards

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 299,668 Super User 2025 Season 2 on at
    RE: stop manual entries

    Hi Yasir,

    In that case you need to go for XDS or another customization.

  • Verified answer
    guk1964 Profile Picture
    guk1964 10,888 on at
    RE: stop manual entries

    If you want to stop people adjusting journals from sub ledgers, i.e. system journals then there is a parameter on the COA to stop this, to be set for each relevant account as required.  'Do not allow manual entry'  Select this check box to prevent users from manually entering a value for this account in journals.  see technet.microsoft.com/.../hh209695.aspx

    When the postings are automatic, some will be controlled through approval processes, but for the special journals that the finance department use, you may want to make those  private so that only certain people are able to see those journals. see Murray Fife's tip on how to do this:

    dynamicsaxtipoftheday.com/.../block-users-from-using-particular-journal-names-by-making-them-private

    also blog.mohamedaamer.com/.../ms-dynamics-ax-2012-journal-names-blocking-function

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