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Dynamics 365 Community / Forums / Microsoft Dynamics CRM (Archived) / User security on fields
Microsoft Dynamics CRM (Archived)

User security on fields

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Posted on by Community Member Microsoft Employee

Hi,

I have a question although I have a feeling that what I am trying to achieve cannot be done with standard out of the box functionality.

I have an opportunity and the revenue field has restrictions so basically only named users can see this particular field. That said the named users are not static and can change depending on the opportunity. I'm aware I can use field security profiles and add the users who do have read permissions to see this field but field security profiles are static so I don't think this will work long term as I mentioned the named users do change quite often. Therefore is there another way to achieve what I am after?

Thanks

*This post is locked for comments

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: User security on fields

    Thanks everyone, I think the approach that Alex suggested sounds like the most plausible as it's not the user roles that change frequently rather the the individual users who can see the field, so access teams sound like the best option.

    JazB

  • axelortiz_allegient Profile Picture
    axelortiz_allegient 185 on at
    RE: User security on fields

    Hi Alex,

    I see what you're saying. I had a different interpretation of the question in that the users may vary (eg. move on to different roles, etc.) instead of the opportunity having an attribute or type that would restrict visibility.

  • ashlega Profile Picture
    ashlega 34,475 on at
    RE: User security on fields

    Hi Axel,

     the main reason I mentioned that other entity is that (it seems) what JazB is looking for is field access "per record". If there are two opportunities, then the same user might have access to the field on one opportunity and might have no access to the same field on another opportunity. If that's the case, field security profile (either with teams or without) will give access to the field on both opportunities instead of just one.. unless I'm missing something..

  • Suggested answer
    axelortiz_allegient Profile Picture
    axelortiz_allegient 185 on at
    RE: User security on fields

    Hi JazB,

    I agree with Alex's response in that it may not be possible to achieve what you're asking with out-of-box functionality. However, you could use the field security profiles/field security feature of CRM if there was a mechanism or process that would assign those named users to a specific team (or teams) and manage the access/visibility to this field via teams associated to a field security profile.

    I have used this approach for a similar request at a client and it worked well for them. The caveat is that whenever a user changes roles, they also need to have their team membership revoked or added depending on the case.

    Hope this helps.

    -Axel-

  • Gopalan Bhuvanesh Profile Picture
    Gopalan Bhuvanesh 11,397 on at
    RE: User security on fields

    Did you consider Field Security Profiles with Team. The team membership can be modified dynamically.

  • Verified answer
    ashlega Profile Picture
    ashlega 34,475 on at
    RE: User security on fields

    Hi JazB,

     I don't think there is a way to do it with the field (maybe, if you add plugins/javascripts.. not sure it's going to be simple though)

     As a workaround, you might move that field to a new entity and set up a lookup from the opportunity to that entity. Then use access teams to share those additional records with the appropriate users. It won't be as convenient as having that field on the opportunity, but, at least, you could use out-of-the-box security features.

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