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Dynamics 365 Community / Forums / Business Central forum / Number sequence for Ca...
Business Central forum

Number sequence for Cash Receipts Jrnl - GJNL-RCPT

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Posted on by Petronila 390

Hello,

We normally use the cash receipts journal to enter all the cash receipts for the month.  The CR details reside on the different database and the data is exported and then copied into a CR journal template.

I am trying to post a cash receipt journal for the month and I am getting a message -- "You cannot assign numbers greater than G03000 from the number series GJNL-RCPT"

Normally numbers are assigned by the system, so I am not sure why we are getting this message.

Any assistance will be greatly appreciated.  Also, what would you suggest as a workaround...?

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  • Suggested answer
    Stefano Demiliani Profile Picture
    Stefano Demiliani 37,166 Most Valuable Professional on at

    Check your number serie setup and verify that you don’t have set the maximum number allowed for this serie.

  • Petronila Profile Picture
    Petronila 390 on at

    Hi Stefano -- thank you.... could you tell me where do I find the set up window?  would that be in general ledger setup?  I was there, but did not see screen with that information...  Thank you for your help!

  • Petronila Profile Picture
    Petronila 390 on at

    Hi Stefano -- I found the set up window... thank you.  Let me ask you, what happens if I increase the maximun numbers allowed and those numbers overlap with another Journal.  In our case, when our system was set up -- the numbers allowed for Cash receipt journal was from 2001 to 3000; then the Payment journal was given the range from 4001 to 5000.

    I increased the CR journal maximum numbers to 4000, but my guess is that we may need to increase it again.  If I do that, it will overlap with the Payment Journal?

    Can the numbering sequence be changed?  This is our second year, so I know we will have to increase the maximum number allowed in the future...

    thank you!

  • Suggested answer
    Stefano Demiliani Profile Picture
    Stefano Demiliani 37,166 Most Valuable Professional on at

    They will no overlap if they have different series with different prefix.

    Normally I suggest to never had a no. series that increase continuously but create a code for every year. No. Series have starting date, so it’s a best practice to create something like XX1800000..XX1899999 for 2018, XX1900000..XX1999999 for 2019 and so on.

  • Petronila Profile Picture
    Petronila 390 on at

    That makes sense... thanks so much!

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