Single cash receipt for multiple invoices, for multiple companies

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How is this handled in GP? I am totally unfamiliar with GP.

If there is a parent corporation with two subsidiaries under it, they have all been set up as three separate accounts and have invoices outstanding, is there a way for the parent company to submit a single check as payment for the invoices for all entities?

Is this an easy thing to do?

Thanks.

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Tim W 2,925 on at

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It's handled with a feature called National Accounts, it will work as you describe. You can read about it in the Receivables Management pdf under Help-> Printable Manuals -> Sales -> Receivables Management.

It has a few idiosyncrasies that can be an annoyance when you want to un-relate Customers but it's one true feature is to apply a single payment to both parent and child customer invoices.

National Accounts used to require a separate license but I assume it is in most bundles now so you likely have the feature.

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Tim W.

Thanks for your prompt response.

We are looking at replacing Quickbooks AR with GP AR so we don't have access to the PDF you mention. Is there a way to get access to the PDF to see what we can do with GP AR?

Also, since Quickbooks doesn't have an order entry module (its part of AR), I guess we might need to think about acquiring the GP version of OE.

I wish there was a way to get access to the PDFs that can provide us with the functionality available in all of GP's modules. It would really make the decision to change our systems easier.

Looking forward to your feedback, thanks.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Jack, you can view interactive demos and take a test drive of GP here - www.microsoft.com/.../erp-try-gp-demos.aspx. You'll need to have a Microsoft Live account to access the test drive but those are easy to obtain.

The base version of GP includes Sales Order Processing (order entry), plus Financials, Purchasing, Payables, Receivables, Fixed Assets, Inventory, and more.

Hope this helps,

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Frank,

Thanks for the link, I'll have to check the demos out.

Unfortunately, I was hoping for something more comprehensive than a demo. Demos tend to be fairly high level and don't go into a lot of depth. It sounds like the PDFs Tim W. eluded to would be more comprehensive. How does one get a hold of those types of PDFs?

Thanks.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Jack, in the test drive you're actually logging in to a test version of GP 2010. Once logged in, go Help>>Printable Manuals and select the manuals you want to review.

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Darien Tisseur 5 on at

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Jack, if you want to have true multi-entity capabilities where each of your entities need to report financials both at the entity level and the consolidated level which includes sharing the same customer master file record so that you can process a receipt from your parent entity on behalf of itself and its subsidiaries and have intercompany entries posted automatically for this process, then Dynamics GP with our Multi-Entity Management solution can perform this for you. Check our more information about this here: www.binarystream.com/multi-entity_management.asp

If you want to see a demo of this in action, then email myself at darien@binarystream.com and I'll be more than happy to show you how this works. We have many end-users that have moved from Quickbooks to Dynamics GP with our solution because they had multiple entities and they wanted to have them all in a single GP database. We'll also do all the intercompany entries automatically between entities for centralized receipt and centralized payment processing as well as much more!

Regards,

Darien Tisseur

darien@binarystream.com

www.binarystream.com

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Tim W 2,925 on at

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Wow, Binary Stream drops some Binary Spam into the thread.... awesome. Darien, I think a re-read of the question and you'll see that entity is customer, not entity as you or I might see it in the traditional sense.

Jack,

Of all the ERP's I have worked with GP is by far the best documented. All modules are well documented (at least the core modules created by GP, some OEM modules are a little spotty on documentation) and all those documents reside in a documentation folder on each client's (user in the case) workstation. The Receivables Management pdf itself is 225 pages. The entire documentation directory is 130 mb. I believe this resides in the public domain but it is not mine to give you so I can't help you with that. I've never loaded the demo so not sure if this loads or not, I would think it would but I'm just guessing.

If you are considering a purchase then any reseller looking to make a sale (see last post above) would be happy to assist you getting what you need or perhaps Microsoft themselves would just send it to you. Sorry I can't do more but other than an occasional answer to a question I don't have anything else to give.

Regards

Tim

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Community Member on at

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Frank,

I registered and got to the "Welcome to the Microsoft Dynamics GP Test Drive " page but I only

saw a "view demo" and "drive demo" buttons, no real test drive. Did I miss something?

Thanks.

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L Vail 65,271 on at

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Search the internet for ReceivablesManagement.pdf and it will come up a downloadable file from Microsoft.

Kind regards,

Leslie

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Well that's interesting Jack. I just tried it again and go the same result you did. It was working last week. Here's another option - a 30 day free trial offered by mygpcloud.com -www.mygpcloud.com/.../free-trial.aspx.

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