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Supply chain | Supply Chain Management, Commerce
Suggested Answer

Purchase Requisition Workflow

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Posted on by 40

Hello.

I have been trying to investigate options but ran into blocks so I wanted to ask if anyone may know a workaround that I have not explored. I want to create a PR workflow using signing limits, but the complexity comes in when I have multiple requisitioners creating a PR but the approvals need to go to same person but he/ she can be considered a different level of manager depending on who creates the requisition.

For instance, if a clerk creates a PR then they need to get an approval from line manager 3 whereas if a floor supervisor creates a PR then the same manager (line manager 3 of clerk) needs to approve but he is direct reporting manager of the supervisor in the hierarchy. 

The pictorial example is below for more clarity. The problem I am facing is when i create conditions, I don't know how I can ask the system to figure out that one manager who has the ability to approve between $10,000 to $25,000 can be either manager 3 in the hierarchy and can be reporting manager depending on who creates the PR while i use the signing limit policy.

pastedimage1642477215647v1.png

This is what I have done actually

Start
Condition 1: Net Amount PR Line <= Spending Limit
If True -> Auto Approve
If False -> Condition 2

Condition 2 -> If the PR amount is between 0k to 5k
If True -> Employee Line Manager 1
If False -> Condition 3

Condition 3 -> If the PR amount is between 5k to 10k
If True -> Employee Line Manager 2
If False -> CFO

The problem I have faced is that when someone with a spending limit of 5k creates the requisition they skip the condition 2 and go to condition 3 but in condition 3 they should ask their line manager 1 for approval whereas if someone with no spending limit creates a requisition of same amount and falls to condition 2 then they should ask their line manager 2 for approval

I have the same question (0)
  • Suggested answer
    WillWU Profile Picture
    22,361 on at

    Hi partner,

    Could you please provide more details about the settings of your workflow?

    Also please have a look at the blog and check if it helps:

    daxing2012.wordpress.com/.../

  • Suggested answer
    AR-01121610-0 Profile Picture
    4,967 Moderator on at

    Hy DynaincsHR,

    when you use the Position Hierarchy for approval of PR's this can be direct linked to the "Jobs" and indirect to the "Positions" you define in HR module.

    So different Positions/Jobs means different Signing limits to allow to approve.

    So I would create different Jobs (means different signing limits), different positions and assign the same approver to two positions (with different Jobs and siging limits behind).

    This can look like this in Position Hierarchy:

    pastedimage1642574955320v1.png

    Depending in the Requester (Person 2 or Person 3) the Workflow will find different Positions in Position Hierarchy with different Job roles assigned. This Job roles hold the different spending limits.

    pastedimage1642575248004v2.png

  • Aneeq Profile Picture
    197 on at

    I actually got this to work. 

    First condition is spending limit and if the amount is less than spending limit then it is auto approve if not

    then  employee.approval limit. PR >= PR Approval Amount

    with a stop condition

    employee.approval limit PR < PR Approval amount

    This send the approvals up in the hierarchy based on the approval limits in the signing policy

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