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Supply chain | Supply Chain Management, Commerce
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Procurement and Sourcing workflows for multiple PO approval cost limits

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I have a scenario that I am troubleshooting with a PO workflow that involves multiple cost limits that require review steps before moving to a final approver.
 
I have User A with a base spending limit of <=$10,000 which doesnt require any further approver and the PO workflow completes. The next level is >$10,000K but <=$100,000, which requires an approval from User B. Up to this point the workflow works correctly. Where the issue comes in is at the next level approval, User A submits a PO >$100,000K but <=$250,000, we have a review step in place that should be assigned User B for review,  bit because the amount is over their approval limit, it must then pass to User C for final approval as it is within their approval limit. What is happening is the process is skipping User B and going straight to User C.  I have not found a way to "force" the workflow to stop at each review step and pass to the correct approver step.
 
The workflow gets more complex as there are at least 3 more levels. If we expand to one more limit of >$250,000 but <=$500,000 what i need to happen is User A submits a PO within that range, User B must complete review step as it is over their approver limit and must then go to User C, then User C must complete review step as it is over their approver limit and finally User D approves as it is within their limit. 
 
I am using workflow user as Assignment type and have the user groups setup with the correct users.
 
Again the flow must stop at each review step and assign to the user in the user group before moving to the next reviewer or approver.
 
 
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  • Suggested answer
    AR-01121610-0 Profile Picture
    4,965 Moderator on at
    Procurement and Sourcing workflows for multiple PO approval cost limits
    Hy AS*,
    you could use position hierarchy to assign the workflow dynamically to users.
    The workers need to have a position and job associated and the job can have signing limits.(use signiung policy on organisation administration).
    In the workflow you can select starting from the workflow originator to run throiugh the hierarchy from bottom to the top. In approval assignment you need to have the condition that the signing limit (comimg form the job associated with the signing policy) is higher than the PO approval amount.
     
    Hope this helps.
     
     
  • Suggested answer
    sagar_patil Profile Picture
    914 Super User 2025 Season 2 on at
    Procurement and Sourcing workflows for multiple PO approval cost limits
    Are you using correct condition at each stage ?
  • Yunus Profile Picture
    142 on at
    Procurement and Sourcing workflows for multiple PO approval cost limits
    Kindly share the workflow configuration screenshots here.

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