Security access to submit expense report

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Posted on by Community Member

Hi,

While submitting an expense report,user receives following error.I am looking for a role/duty which enable user to create and submit an expense report but not to approve. Please can you please help.;

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SysWorkflow-submitInsufficient rights to submit for user xxxxxx

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André Arnaud de Cal... 298,916 Super User 2025 Season 2 on at

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RE: Security access to submit expense report

Hi,

By default the Employee security role has the correct permissions to maintain and submit travel expenses. Did you create a new role or duty for this? Then have a look at the next page which explains what is in this role (documentation based on AX2012): docs.microsoft.com/.../employee-security-role-hcmemployee

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Sukrut Parab 71,699 Moderator on at

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RE: Security access to submit expense report

You have to provide access to workflow submit menu item assigned to this particular workflow element. For example for Expense line approval workflow submit menu item assigned is TrvResubmit and that's a part of privilage maintain expense report, so users role should have access to this particular menu item through that privilage.

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Sergei Minozhenko 23,093 on at

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RE: Security access to submit expense report

Hi SNHL001,

How you set up asignment type for approval step?

BR, Sergei

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Community Member on at

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RE: Security access to submit expense report

Hi Sergei ,Thank you for the reply.I am new to Microsoft Dynamics, but will try and explain.

In the workflow, there is a line by line submission for approval. Once lines are approved system auto posts the lines. Later it auto approves the whole expense report.

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Sergei Minozhenko 23,093 on at

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RE: Security access to submit expense report

Hi, SNHL001

How did you set up your workflow? If a user should not have approval privilege - it should be controlled in workflow configuration. Standard privilege gives access to all workflow buttons, but workflow configuration determines which buttons are visible in what cases.

BR, Sergei

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Community Member on at

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RE: Security access to submit expense report

Hi Ludwig,thank you for the reply.I had looked at the option you suggested.But those duties and privileges include Approval authorisations as well. Do you know which Duty and Privilege can provide expense report creation and submission access only?

Thank you.

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Ludwig Reinhard Microsoft Employee on at

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RE: Security access to submit expense report

Hi SNHL001,

You should be able to check this yourself.

Please try to identify the 'options' tab and there the 'security diagnostics' button.

When you select this button, you should see a pop up window that lists you the roles / duties/priviliges required.

Best regards,

Ludwig

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