Vendor Payment Approval Process

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Hello -

I am working on a solution for a client who is revamping their vendor payment process. They need to define a process with controls to produce vendor payments. They will be utilizing an add-on to send EFT payment information to their bank for the actual payment, but they want to define some controls to make sure that a uniform process is being followed. What are the best solutions for defining this in AX? Are there any ISV's anyone has experience with that perform this?

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André Arnaud de Cal... 297,929 Super User 2025 Season 2 on at

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RE: Vendor Payment Approval Process

Hi Dan,

I don't have examples to share for this journal. Not sure if there is one in the Contoso demo database.

At some customers, we had it configured that the persons officially allowed to give permissions on bank accounts had to approve.

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Community Member on at

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RE: Vendor Payment Approval Process

Thanks Andre -

Sorry for the late response here, do you know of any resources showcasing examples of vendor disbursement journal workflows? I'd like to compare what I've put together against successful examples.

Thanks you,

Dan

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guk1964 10,886 on at

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RE: Vendor Payment Approval Process

I would suggest that no access to the file is allowed after it is approved and leaves Ax e.g. encrypt it - its easy to change a payment bank account in a flat file.

Consider use of RPA tools to automate the process.

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André Arnaud de Cal... 297,929 Super User 2025 Season 2 on at

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RE: Vendor Payment Approval Process

Hi Pecoradj,

It would be possible to have a workflow configured on the payment proposal. On the method of payment, you can set a Payment status for an additional check.

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Ludwig Reinhard Microsoft Employee on at

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RE: Vendor Payment Approval Process

Hello pecoradj,

In addition to the SK Global 3rd party solution there are also others available on the MS Appsource.

Just have a look yourself.

appsource.microsoft.com/.../

Depending on the costs of those 3rd party solutions and the resources that you have available internally, you can design (customize) such a solution that fits your needs yourself. Might be the cheaper option but will probably take more time to realize.

Best regards,

Ludwig

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Community Member on at

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RE: Vendor Payment Approval Process

Thanks for your reply, Andre.

I'm still documenting the steps required, but it'd most likely be a process aiming to have approvals for the EFT prior to sending the file to the bank. I'm thinking that the approvals would occur after the payment proposal and payment journal have been created, but before anything is sent to the bank.

Sorry if this is unclear. I'm working on a new client and still waiting on some info,

dp

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Satish Panwar 14,671 Moderator on at

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RE: Vendor Payment Approval Process

Hi pecoradj,

SK Global TAS module extends the functionality provided by D365FO vendor payments. Take a look at more details, they can provide demo etc, however it does come with additional cost.

sksoft.com/.../

Thanks,

Satish Panwar

Please help verify answer(s) if they guide you in right direction so other community members can also benefit from your question with verified answer.

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André Arnaud de Cal... 297,929 Super User 2025 Season 2 on at

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RE: Vendor Payment Approval Process

Hi Pecoradj,

Can you explain what exact uniform process they are aiming for?

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