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Users automatically added to multiple environments

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Posted on by Cath Tatham

Hi there,

We have 2 PowerApps applications each in there own environment. These are used by two different groups of users. However, whenever we add a user to one environment, they're automatically added as an enabled user to the second environment. While they won't be able to access the application as they don't have security roles assigned to them, the Enabled Users view is cluttered with users who don't actually use the application and there's a risk that they might unknowingly be included on a mail intended for the application users.

Does anyone have a suggestion as to how to go able disabling these users in a single environment and how to prevent them from being automatically added to the second environment?

Thanks.

Cath

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Shaina Microsoft Employee on at

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Hi Cath,

In a tenant if a user has the appropriate licenses assigned, to access environments, the users sync into all the environments automatically. You can restrict user access to different environments by using security groups. You will need to create security groups in the Microsoft 365 admin center, add users to those groups and associate groups to your environments in the Power Platform admin center.

All the details and instructions to implement this is listed here: https://docs.microsoft.com/en-us/power-platform/admin/control-user-access

Regards,

Shaina

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LuHao 40,892 on at

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Hi Cath,

Security groups provide controlled access to a particular environment, So you can create a security group.

Please refer to docs.microsoft.com/.../control-user-access.

Here are steps.

1.Add a group (Sign in to the Microsoft 365 admin center)

2. Change the type to Security group, add the group Name and Description. Select Create > Close.

3. Select the group you created, and then click all and management members.

4.clcik + Add members, Select the users you need to add to the security group, and then select Save > Close several times to return to the Groups list.

5.Now you can see it.

6. Associate a security group with an environment

(1) go to Power Platform admin center to edit the environment that you selected.

(2) In the Settings page, click pencil button and select security group that you created.

(3) click finish and save button.

In this way, all users in the environment that are not members of the group will be disabled.

Best regards

Leah

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