Process vendor invoice for unreceipted items

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Posted on by JacksNZ

Clients would like to record and process vendor invoice (when using three way matching) even in cases where they have short received the items. In other words, if the PO is for 10 units and only 8 have been receipted, requirement is to be able to record invoice for entire 10 units. Their requirement is the value of short receipt-in this case 2 units-should be posted to a specific GL account.

Standard functionality does not allow this-so wonder if anyone has handled this differently by configuration set up and options for workarounds?

Thanks

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Ludwig Reinhard Microsoft Employee on at

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Hi JacksNZ,

If the customer wants to have this kind of invoice posting then setting up a 3-way matching policy seems useless.

I could imagine that you post the missing two items to a special financial dimension that allows you filtering and analyzing them. A separate ledger account might not work if this is the same item.

Irrespective of that I feel that making such a setup is not right.

I mean would you also allow posting the invoice if only 1 or 2 items have been received? Or what if you have not received an item at all?

Probably discuss again with your team mates.

Best regards,

Ludwig

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OsmanIstanbul 2,818 on at

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Hi

For a similar scenario we used a service item for this deficient quantities. There wasnt a matching policy

Regards

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Alireza Eshaghzadeh 14,734 Super User 2025 Season 2 on at

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Hi Jack,

I completely agree with Ludwig. Why do you need to use different ledger posting setup for the same item?

Do you want just to invoice an PO with ordered number irrespective to the received items when you have three way matching?

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saurabh bharti 15,039 Moderator on at

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Easiest way is to create charge codes

charge code : QTY Dispute

Debit to Interim Account and Credit to Vendor

Now while recording invoice you can add this charge code to invoice with differential amount of 2 quantities.

in My opinion Inventory should not be impacted with 10 QTY , it should be 8 only . Only to match 2 QTY amount difference add this charge code.

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JacksNZ on at

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Thanks everyone for the prompt and helpful suggestions,

Am working with clients to change the process to follow D365 process flow as it is more efficient. Often, they only acknowledge good units that they wish to receipt rather than all receipted. In addition, there will be instances where there will be quantity discrepancy also. I am thinking of 'receiving' into a 'placeholder' warehouse such qty-but this will impact inventory valuation. Will consider Qty charge

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