Small and medium business | Business Central, N...

Assigning a license to user required any role specification of the user

(7) Share

Report

Posted on by CU11120629-0

204

I have a user who had a Team Member License of Business central, due to some requirement when we updated the license to Business Central Essentials User License the license was not updating but when we change his role from team member to any other role the license got updated.

So, is there any document of Microsoft where the role is described for the license or is there restriction from the Microsoft of role in assigning the license?

Categories:

Dynamics 365 Business Central

I have the same question (0)

All responses (4)

Answers (0)

Suggested answer

Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

Like (2)

Report

Hello,

Microsoft does not impose hard restrictions on assigning roles to licenses in Business Central, but licenses (Team Member, Essentials, Premium) define entitlements that control what features a user can access.

If you upgrade a user from Team Member to Essentials in Microsoft 365, Business Central does not automatically sync the change—you must run Update Users from Microsoft 365.

If the user’s profile (role) still uses Team Member permissions, the system may not reflect the new license until the role is changed, because profiles influence UI and permissions.

Official Microsoft guidance : https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/deployment/licensing

https://learn.microsoft.com/en-us/dynamics365/business-central/admin-users-profiles-roles

1 people found this reply helpful.

Was this reply helpful? Yes No
Suggested answer

OussamaSabbouh 5,968 on at

Like (1)

Report

Hello,

Changing the user’s license (Team Member → Essentials) does not automatically refresh permissions for existing users. Microsoft documents that license-based permissions only apply when the user is first created, so existing users don’t update unless something forces a refresh.

Changing the Role Center simply triggered that refresh — that’s why the license appeared correctly afterward.

Microsoft places no restriction on which Role Center a user can have based on their license; the limitation always comes from entitlements, not roles.

Regards,

Oussama Sabbouh

1 people found this reply helpful.

Was this reply helpful? Yes No
Suggested answer

YUN ZHU 95,542 Super User 2025 Season 2 on at

Like (0)

Report

Hi, Have you performed the following updates?

Thanks

ZHU

Was this reply helpful? Yes No
Suggested answer

Valentin Castravet 31,383 Super User 2025 Season 2 on at

Like (1)

Report

If by role you mean a user's profile, then there's no restrictions. You can technically use any role with any license. There must have been another reason the user's license was not updating.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

Was this reply helpful? Yes No