What to do next when the po has already posted but you realize the GL account for the item was wrongly set up in Posting Group in Navision 2018?

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Posted on by joshtechsolutions

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Dear Community,

I just realize one of the items in my inventory had a wrong GL account configured and a Purchase invoice was being issued.

1.May I ask what should be my net course of action in Navision?

2. Is there a way to transfer the amount in one wrong GL account to the correct GL account?

Thank you!

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Answers (3)

joshtechsolutions 4,841 on at

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RE: What to do next when the po has already posted but you realize the GL account for the item was wrongly set up in Posting Group in Navision 2018?

Thanks Steve! Glad you are back. Hope you have had a good rest.
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RE: What to do next when the po has already posted but you realize the GL account for the item was wrongly set up in Posting Group in Navision 2018?

Josh,

Sorry for extended delay in reply but took some major time off. Directly fixing via GL Accounts is not advisable to keep the transaction audit intact. I recommend performing a Purchase Return Order to reverse the transaction. Then correct the Posting Group. Then quickly recreate the PO you received.

If the above is not possible anymore, since you have paid the invoice, then I correct through a GL Journal entry and make sure you update the Posting Group so when you sell or consume the item is removed from the correct Inventory account.

Hope this helps.

Thanks,

Steve
joshtechsolutions 4,841 on at

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RE: What to do next when the po has already posted but you realize the GL account for the item was wrongly set up in Posting Group in Navision 2018?

Hi Steve,

Yes, incorrect Incorrect Inventory Account or COGS. There are about 10 wrong entries, but since Zhu mentioned that it is not advisable to directly key into GL account. I wonder what is the next step.
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YUN ZHU 82,603 Super User 2025 Season 1 on at

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RE: What to do next when the po has already posted but you realize the GL account for the item was wrongly set up in Posting Group in Navision 2018?

Hi, I think the best way is to create a credit memo to cancel the wrong purchase invoice and then post a new correct one.
It is not a good idea to directly adjust the amount in GL account.

You can use the following method to create a credit memo quickly, or use copy document when creating credit memo.

Hope this will help.

Thank.

ZHU
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RE: What to do next when the po has already posted but you realize the GL account for the item was wrongly set up in Posting Group in Navision 2018?

Josh,

What is the actual issue? Incorrect Inventory Account or COGS or ? After you know the issue, we will need to correct the Chart of Accounts (GL Account) through a General Journal entry. Now you also need to update the Inventory Posting Setup (Inventory Account) or General Posting Setup (Sales, Purchases, COGS, Direct Cost Applied, etc..). Both will resolve the incorrect Journal Entry and correct all future postings.

Thanks,

Steve