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Employee Reimbursements - EFT File Generation

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Posted on by Amanda Mayer

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Looking for some guidance on how to setup an EFT file generation for employee reimbursements, using the Suggest Employee Payments function. Has anyone successfully built an EFT file in the Payment Journal for Employees? We've begun looking at how to develop this functionality since the Employee record is different than the Vendor record, but have opened up a can of worms, it seems.

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Amanda,

Yes, the issue lies with the fact the Employee Card has no Transit No. field. This missing field plus no flag to Use for Electronic Payment you cannot create an EFT file.

So what do you do... I have not tried but maybe you can take another field to populate the Transit No. but when you create Payment it looks at the Bank and therefore it is points incorrectly to the the Transit Field looking at the Vendor Bank Account, not Employee Card. I think Employee Payments were never meant to use EFT.

Sadly, I would journalize the Employee expenses to a Vendor to use EFT functionality. It is simpler than making an extension that will add EFT to the Employee Card.

Thanks,

Steve

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Amanda Mayer 207 on at

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Steve,

Yes, a complete miss in functionality. One of the main reasons we suggest to companies to use Employees instead of Vendors for expense reimbursement is that auditors are very critical of employees of Vendors. The Employee functionality add was nice to segregate Employees from Vendors, but they didn't follow through.....

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