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Purchase Requisition Powerapps connection to Dynamics Business Central

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Posted on by Dnl Svk

Hi all,

I have a question regarding purchase requisition that is done in powerapp due to the fact that the client doesnt want to buy more dynamics licenses..

If a client would use power app for purchase requisition and the vendor he wants to use is not in dynamics currently.. what would happen or what is needed to get the vendor in the system?

the background is that the client only has 5 dynamics licenses and doesnt want to increase the number of users.. thats why maybe power apps would be a solution for purchase requisition..

Thank you in advance!

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MahGah 15,613 on at

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Hi

If user manually try to enter vendor that did not setup in BC before it gets the below process which at the end create a Vendor

But Requisition Worksheet I think is different since it filter Item for Vendors that item is setup for (in Item Card you can setup vendor/vendors for that item) this is to calculate price and lead time.

My suggestion is to show vendor as drop down in Power App and only shows available vendor.

I highly recommend that put proper step in place that all vendor get setup before user can use them to make sure Vendor has correct setup
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IB-29041624-0 1,191 Moderator on at

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Just so you know it. What you are doing here is a violation of the license terms for Business Central.

You will need a Business Central license even though you are accessing and entering data using a Power App.

Please refer to the licensing guide:

go.microsoft.com/.../
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YUN ZHU 103,125 Super User 2026 Season 2 on at

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Hi, Inge is right, you can't get around the Business Central license with Power Apps, if the user doesn't have a license in the environment, it will throw an error when writing data. You can consider buying a cheaper Dynamics 365 Team Members license.
Then modify the solution to let the user create Purchase Quote, which does not require an additional license.

More details: https://yzhums.com/28442/

PS: You may also consider using 3 External Accountant licenses

Hope this helps.

Thanks.

ZHU
Dnl Svk 5 on at

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Hello Inge,

first of all thank you for your response.

I understand what you explain, that is also my point of view. But sometimes we are not able to convince the users and they persist on their point of view.
Dnl Svk 5 on at

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Hello ZHU,

thank you a lot for your explanation! Its very clear for me!
Dnl Svk 5 on at

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Hello Mah Gah, thank you a lot for your explanation and the screenshots!

best wishes!
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IB-29041624-0 1,191 Moderator on at

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[quote user="Dnl Svk"]
Hello Inge,

first of all thank you for your response.

I understand what you explain, that is also my point of view. But sometimes we are not able to convince the users and they persist on their point of view.
[/quote]
This is really not about the customers point of view in my eyes.

Any BC customer have agreed to the terms when they started using the product.

And working as a partner I can not "help" them break the license agreement because I fail to "convince" them about the terms they have agreed to.