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GP receiving transaction entry - how to stop receiving more that the item ordered?

Posted on by 2,845

Is this possible in GP to not allowed to user to enter the item quantity more than the item qty in PO?   

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  • Suggested answer
    Vaidy Mohan Profile Picture
    Vaidy Mohan 351 on at
    RE: GP receiving transaction entry - how to stop receiving more that the item ordered?

    @Matt: You're right, it doesn't work as how it is supposed to by definition. Weird.

    @Manikandan: I guess, in that case, a custom code block that checks the "Qty Ordered" and see if the user has entered more than that. If so, clear off the field and pop up a message.

    That's the only immediate solution that I can think of.

  • MattPaulen Profile Picture
    MattPaulen 6,910 on at
    RE: GP receiving transaction entry - how to stop receiving more that the item ordered?

    Hmm, I just tried using the setting on the POP Setup window by checking the Overage checkbox for Qunatity Tolerance and leaving it at 0.00% and I can still over-receive items.  The version I tested this on is GP 2015R2.

  • Vaidy Mohan Profile Picture
    Vaidy Mohan 351 on at
    RE: GP receiving transaction entry - how to stop receiving more that the item ordered?

    @Matt: Strangely, it's grouped under "Non-inventoried items", however the setup is for all items, in general.

  • Suggested answer
    MattPaulen Profile Picture
    MattPaulen 6,910 on at
    RE: GP receiving transaction entry - how to stop receiving more that the item ordered?

    The POP setup window has tolerance settings for Non-inventoried items.  The Item Purchasing Window has the tolerance settings per item.  If you check the Overage Tolerance and keept it at 0.00% if a user tries to receive more than that item, they will get the following message:  "You can't enter a quantity greater than the combined total of the Remaining to Receive quantity and the overage tolerance set up for the item."

  • Suggested answer
    Vaidy Mohan Profile Picture
    Vaidy Mohan 351 on at
    RE: GP receiving transaction entry - how to stop receiving more that the item ordered?

    Check out the "Overage" setting in POP Setup. If you enable that with 0%, user should not be able to enter a quantity that's more than what he/she has ordered.

    I would suggest to first read and understand the concept before you enable that (if it's not already).

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