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Small and medium business | Business Central, N...
Answered

Batching, Credit Memos, and Discounts in Apply Vendor Entries

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Posted on by 3,510

Hi:

For Payment Journals, I have noticed that cutting A/P checks for multiple vendors in one batch rather than cutting checks one vendor at a time in one batch can be difficult.

For one thing, if one small issue resides within one vendor's data, the entire batch for all vendors does not "work".  At that point, again, you have to cut checks one vendor at a time.

It seems that, if you cut a check one vendor at a time, issues such as applying credit memos does not occur.  The difference is like night and day.  Why is that?

Aside from this, I have noticed that you have to remove the amount for a vendor in the Payment Journal before the system will calculate the correct discount and apply amount in Apply Vendor Entries.  Why?

Thanks!

John

I have the same question (0)
  • Gavin Profile Picture
    2,508 on at

    Hi,

    With regards this point:

    "For one thing, if one small issue resides within one vendor's data, the entire batch for all vendors does not "work".  At that point, again, you have to cut checks one vendor at a time."

    Not sure if this helps, but just in case, you can filter the lines on a journal and only post the lines that you want to (for example the correct ones) i.e. I filter the lines below and only post one of them leaving the other line unposted on the journal

    pastedimage1646825350151v1.gif

    With regards this point:

    "Aside from this, I have noticed that you have to remove the amount for a vendor in the Payment Journal before the system will calculate the correct discount and apply amount in Apply Vendor Entries.  Why?"

    I'd ensure that the document type being used is "Payment" as I think (might be wrong) the logic around discounts only works when you use that document type. (you can post payment type transactions without actually selecting "Payment" as a document type on the journal line). Just something to consider.

    Not sure if either suggestion helps but thought I'd mention it.

    Thanks

    Gavin

  • Suggested answer
    Dallefeld Profile Picture
    211 User Group Leader on at

    John, I rarely have anyone that cuts checks one at a time.

    I would suggest that after you populate your payment journal, run the Vendor PrePayment Report. This way you can view what is to be paid and make adjustments before you proceed.

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