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Item Reference Number with GL account ?

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Posted on by Janna 55

Hello 

For the planning purpose I created Purchase Order type "GL Account" type, and want to upload to the field "Item Reference Number" purchased item ID (this is not inventory item so I have to use GL

PO type ) because will be nice to use standard code of purchased line for the planning .

Unfortunately I receive an error "No. must have a value in Purchase Line: Document Type=Order, Document No.=106004, Line No.=20000. It cannot be zero or empty."

I hope someone found the solution how to configure the Item Reference Number .. or add additional identification field 

Thank you 

Categories:
Financial Management
Purchasing
  • Suggested answer
    MahGah Profile Picture
    MahGah 15,419 on at
    RE: Item Reference Number with GL account ?

    You are welcome.

    --Please verify if you find my answer or guidance helpfull--

  • Janna Profile Picture
    Janna 55 on at
    RE: Item Reference Number with GL account ?

    Thank you very much ! I knew I am missing some important step

  • Suggested answer
    MahGah Profile Picture
    MahGah 15,419 on at
    RE: Item Reference Number with GL account ?

    Hi

    You can use Inventory Posting Group to define which G/L posting should happen. See this https://usedynamics.com/business-central/finance/inventory-posting-setup/

    This way you can setup needed G/L in Inventory Posting Group then set it up in item card and post it to the G/L account you have in mind. 

  • Janna Profile Picture
    Janna 55 on at
    RE: Item Reference Number with GL account ?

    Yes Items I used are Non- Inventory items. The problem is : when I issue invoice for the "item type" PO the system is automatically book it under inventory (even item isn't inventory type). I guess I can change the accounts in default journal entry, but I want to be able to select income statement expenses account for different POs and seems it possible to do only  for "GL account PO type

    Am I missing something ?

  • Suggested answer
    MahGah Profile Picture
    MahGah 15,419 on at
    RE: Item Reference Number with GL account ?

    Hi

    As Mr. Bruvik mentioned you can use non-inventory item. Also, you can look into catalog item. See this video

    usedynamics.com/.../

  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 32,744 Moderator on at
    RE: Item Reference Number with GL account ?

    Have you looked into using the none inventory item functionality in Business Central?

    Sounds like that is what you really should use. Then you can have items defined but you do not track the inventory for them.

    docs.microsoft.com/.../inventory-about-item-types

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