RE: Bank Deposit Posting Journal
Hi Filipe,
Welcome to the fold!
There is a forest killing volume of posting reports that want to print whenever you complete a transaction in GP. Here's what I can tell you about the reports you mentioned.
1. Bank Deposit Posting Journal.
This is a bit of a misnomer because 'posting' ordinarily means 'General Ledger'. A bank deposit NEVER changes the general ledger, so I hate that it is called a 'posting' journal. In any event, here's the story. Ordinarily, when you make a deposit you will mark the individual receipts you are including in that deposit. The Bank Deposit Posting Journal details the individual receipts that made up that deposit. For example: Let's say I get three customer checks. I will record them as Cash Receipts and apply them to the appropriate invoices. When I post the cash receipt, my general ledger cash account is increased and my accounts receivable account is decreased. However, my checkbook balance has not changed. My checkbook balance will not change until I deposit those receipts into my bank. To make that deposit, you open the Bank Deposit Entry window, identify which cash receipts are included in the deposit and 'post' the deposit. Making the deposit is what increases the checkbook balance. Once you have completed the transaction, the Bank Deposit Posting Journal prints and gives you the details of which receipts and other items you just deposited. Remember, this does not impact the cash account on your general ledger. The GL cash account was increased when you recorded the cash receipt.
2. Cash Receipt Posting Journal.
The cash receipt posting journal report shows you how the general ledger was affected from receiving payments from your customer. Typically, the GL cash account is increased and the accounts receivable account is decreased. However, a cash receipt does not increase the balance in your checkbook until you deposit it. Think of yourself. If I owe you $1,000 and give it to you, your cash balance just went up and you can no longer put a hit on me for the $1,000. Your bank doesn't know about this new found wealth, so your bank balance doesn't increase. In GP terms, this transaction would generate a 'cash receipt posting journal'. Now, you scurry over to the bank and give them the $1,000. At this point, the balance in your bank account increases $1,000. The deposit would generate the Bank Deposit Posting Journal. The bank deposit posting journal tells you which cash receipts you deposited.
I need more info on the 'check payments received' checkboxes. Which window contains the checkboxes you speak of?
Kind regards,
Leslie
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