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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Finding and managing P...
Small and medium business | Business Central, N...
Suggested Answer

Finding and managing Purchase Receipt Accrual entries for transactions other than Inventory

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Posted on by InaFie 7

Good Monring

I'm asking for some advice on possible workarounds and management of Purchase Receipt Accrual entries other than type Inventory, which do not post an entry into the General Ledger as part of the Receipting against a Purchase Order.

The purchase lines could be for expenses or a large project, and in some instances we will be using Job Costing.  The Purchase Order could get raised for a period of 6 months worth of work/supplies  or anything else where there is a longer term involved or where partial deliveries are made.

These costs are not carried into the General Ledger as an automatic journal.  The suggestion has been made that the journal could be raised manually based on the Purchase Receipt but this is not ideal.

Please share your experience and suggestions and I would be most grateful.

Thank you

Ina

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  • Suggested answer
    Inge M. Bruvik Profile Picture
    Inge M. Bruvik 1,165 Moderator on at

    Because the expenses are not a part of your inventory no G/L transactions will be made during purchase receipt posting.

    So in order to do something like this automatically you will need a customization that offset the expenses on the time of purchase receipt and reverse it at the time you post the purchase invoice.

    The manual workaround you pretty much describe yourself. You can make manual journals based on the purchase receipt.  

    Another workaround could be to just make a report that shows for each project (if you use dimensions) what is on posted receipts that are not yet invoice and present that together with the rest of the actual posted transactions.

  • InaFie Profile Picture
    InaFie 7 on at

    Thank you.  It helps to have the confirmation that there is no magic trick here.

    Appreciate your response and time.  

    Kind Regards

    Ina

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 229 User Group Leader on at

    Use the AP to GL Reconcile report, filter for type <>Item, this report shows purchase receipts not invoiced. The only issue here is that this is a point in time report which means you cannot run the report on 4/20 and see the status on 4/1. It is crucial that business processes receive within one business day and then the report is run at the end of the first day of the month. The last page of this report gives you the accounting entry that is required for the accrual which should be done in a Recurring Journal as a reversing entry.

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