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Change amount of a posted purchase invoice

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Posted on by Nirmala Karunarathna

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Is there a way to correct the amount of a posted purchase invoice when the inventory has been already shipped and invoice?

Ex:- You posted a purchase invoice on 25 August 2023 for USD 1000. You shipped and invoiced the inventory (posted a sales invoice) on 28 August. Can we reverse the posted purchase invoice and correct the purchase invoice after the stock is shipped and sold?

I tried creating a purchase return order. I have used 'Get posted document line to reverse' function. I also enabled 'Return original quantity'. I disabled exact cost reversing as well. The system threw errors in both of the methods.
Still, I could not find a way to reverse and correct the posted purchase invoice.

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Tom_ikapa 52 on at

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Change amount of a posted purchase invoice

hi. It sounds like you don't have enough inventory in order to raise a Purchase Return order. You would need to sort that out before you can do a purchase return order.

ie...capture the purchase invoice again (this time correctly) and then do a Purchase Credit Memo using the values from the incorrect posted purchase invoice.

Hope that helps
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YUN ZHU 73,339 Super User 2024 Season 2 on at

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Change amount of a posted purchase invoice

Hi, It cannot be changed directly.

Generally, it can be changed through the Correct function below.

But if your items have already been shipped, you may consider using the Copy Document function to manually create a Credit Memo posting. (Copy the wrong Posted Purchase Invoice)

Hope this helps.

Thanks.

ZHU