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Partial Warehouse Receipts

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Posted on by CU04111701-0

Good evening,

I have a pretty banal question that I am struggling with: partial warehouse receipts.

So far, if I have a purchase order for 10 pieces but I receive only 5 of them, the only standard way that I found is to edit the quantity to receive:

The problem is that the reminaing quantity may arrive not within the same day, so I don't find any particular reason to re-use the same warehouse receipt (because I have to search for it and it doesn't make sense to me in a warehouse context).

So, the warehouse employee has to delete the open warehouse receipt and re-create it in order to have the correct remaining quantities prefilled.

Hope to have been enough clear and thanks in advance.

Federico

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Dynamics 365 Business Central

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Valentin Castravet 31,551 Super User 2025 Season 2 on at

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The two solutions you listed are essentially your only options. There isn’t another practical way to handle it. As you mentioned, you’ll need to adjust the quantity to receive, then either keep the receipt open so you can reuse it or delete it and create a new one.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 95,761 Super User 2025 Season 2 on at

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This is standard practice. The posted documents are not the same one.

This practice applies not only to warehouse receipts, but also to POs, PIs, SOs, etc. Modify the posting date and quantity, then post.

Hope this helps.

Thanks.

ZHU

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Khushbu Rajvi. 20,947 Super User 2025 Season 2 on at

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Business Central does not automatically split or keep warehouse receipts open for future partial deliveries. You can either reuse the existing receipt by adjusting the quantity, or delete it and create a new one for the next batch

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OussamaSabbouh 6,480 on at

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Hello,

Just post the partial qty (e.g., 5 of 10). The rest stays open on the PO. When more goods arrive, create a new warehouse receipt — no need to reuse the old one.

Regards,
Oussama Sabbouh

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Jainam M. Kothari 15,639 Super User 2025 Season 2 on at

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Hello,

In Business Central's warehouse management, when only part of a purchase order is received, the standard approach is to delete the open warehouse receipt and create a new one to reflect the remaining quantity, as reusing the same receipt across different days isn't ideal in a real-world warehouse context.

This aligns with BC’s logic that each warehouse receipt represents a distinct delivery event. While this process is manual, it ensures accurate tracking, and can be streamlined with custom automation or by simplifying the warehouse setup if advanced WMS features aren't required.

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Jeffrey Bulanadi 8,760 on at

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Hi Federico,

BC partial warehouse receipts are supported, but the system does not automatically regenerate a new receipt for remaining quantities. The standard approach is to update the existing receipt or delete and recreate it. This behavior is by design and reflects how Business Central handles inbound flows in locations that require warehouse receipts

Here’s how it works and why it behaves this way:

Warehouse receipts are tied to the original source document, such as a purchase order. When you create a warehouse receipt, it pulls in all open lines from that document. If you only receive part of the quantity, you can post that partial receipt and leave the rest open.

However, the warehouse receipt remains open until fully posted, which means if the remaining quantity arrives later, you either:

Reuse the same warehouse receipt and manually update the quantities

Delete the old receipt and create a new one to refresh the lines and quantities

This is standard behavior for locations that have “Require Receipt” enabled but do not use advanced warehouse features like Directed Put-away and Pick.

If you’re looking for a cleaner workflow, here are a few options:

Use the “Get Source Documents” action when creating a new warehouse receipt. This pulls in only the remaining quantities from released purchase orders. It’s a pull-based method that avoids hunting for old receipts.

Enable filters when retrieving source documents, so the system only brings in lines with outstanding quantities. This helps streamline the receipt creation process.

Consider customizing the receipt logic to auto-close or archive partially posted receipts and regenerate new ones for remaining quantities. This requires AL development but can improve usability for warehouse staff.

Helpful Reference
Receive items with warehouse receipts – Microsoft Learn
Receive Items – The full guide – D365 Training

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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Gerardo Rentería Ga... 25,388 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Receive Items - The full guide

What is a Warehouse Receipt and how does it work? - Dynamics 365 Business Central

Best Regards
Gerardo

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Rishabh Kanaskar 6,150 on at

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Hi,

Partial receipts are standard in Business Central. If you receive fewer items than ordered, enter the actual quantity in the Qty. to Receive field on the warehouse receipt and post. The remaining quantity stays open on the purchase order. You can reuse the same warehouse receipt or create a new one later; both approaches are valid. If you prefer not to reuse, delete the old receipt and create a new one, the system will prefill the remaining quantity.

Thanks

Rishabh

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