Microsoft Dynamics GP (Archived)

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Posted on by sandipdjadhav

18,306

ACA information:

Client is on GP2013 and they want to update ACA information for payroll. All employees are base in Texas only.

I need help !!! Which fields need to update? Base on my study I need to update two screen

Health Insurance Enrollment-

7127.HealthInsurance.PNG

What need to select on Line 14 and Line 16?

1) Other screen-

Employee Dependent

Field need to update is :

Health Ins. Coverage : How to determine who is cover or who is not.

Any help on this will be highly appreciable.

Thanks

Sandip

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Lyn Barr 1 on at

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I would say the client is responsible for determining the correct codes for lines 14 & 16. However, I believe that line fourteen should correspond with whatever the maximum coverage is, that is offered by the employer.

As for covered/not covered in the Employee Dependent window, this should default based on whether the employee also has a health insurance benefit. GP is supposed to set this to "covered" for employees who have health insurance benefits, and "not covered" for those who do not.

Please note, all FTE (full time equivalent) employees will need to receive a form at year end, even if they do not participate in the insurance plan. In my testing, the best way to ensure all employees receive the form is to make sure that all employees show up in the Employee Dependents/Beenficiaries window. In GP 2013, you can just pull up any employee that needs a form and click SAVE in this window. That creates the necessary record in the tables. In GP 2015, each employee should show up as "self" in this window. If they do not, enter the correct info for the employee & click SAVE. This is mostly important for the full time employees who do not participate in the insurance coverage. You will want to make sure those employees still get their form, so that the employer is not fined.

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sandipdjadhav 18,306 on at

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Thanks much Lyn. Appreciate for your guidance.

Tks

Sandip

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sandipdjadhav 18,306 on at

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Hi Lyn,

One more question after making changes and ran one payroll which report should I verify? Or I will see changes at end of year in 1094-C and 1095-C.

Your earliest reply is highly appreciable.

Thanks much

Sandip

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Lyn Barr 1 on at

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My testing process is this:

Create a test company by creating restoring a backup of the live database (if you need instructions: https://support.microsoft.com/en-us/kb/871973).

In that test company, run the payroll year-end wage process to create the year-end wage file.

Print the 1095/1094 forms, and note whether all appropriate employees have forms generated

If, for some reason, you cannot create a test company, you could still run the year-end in the live database and then just un-do it after testing. If you chose to do this, absolutely be sure to make a backup first. You would un-do the closing by attempting to re-run the close routine. That would prompt you that closing had already been done, and then asks if you want to reverse it. You say "yes." Next, it asks if you want to proceed with closing, and be careful there to say, "no."

Reply back if you have any other questions!

Good luck,

~Lyn

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Community Member on at

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Lyn, I have installed the Hotfix and in Fabrikam closed the year but whre do I see to print the 1095 form? Nasha

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Community Member on at

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Sorry, I found it. It is in the Print W-2 Form windows.

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Sherlene Sorenson 967 on at

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Please note on both windows mentioned above, the codes that will print on the 1095-C will also be affected by the GP System Date when you make the changes to the ACA fields in the Health Enrollment window, and changes to the Covered/Not Covered in the Dependents window. Records are accumulated in the UPR00904 and UPR00905 tables.

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