Voided Payables Check

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Posted on by Community Member Microsoft Employee

I printed a check by mistake. Went into payables void historical and voided the check. Voucher moved to open status as expected. Ran the checkbook register and saw the check with an asterisk next to it. However when I go into reconcile bank statement I expected to see the check listed with a negative amount. I don’t see the check in the reconcile bank statement at all. Played with dates to make sure it would fall in the range and still don’t see the check. I thought all voided checks show in the reconcile bank statement as negs? Thanks.

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Bill Campbell 22,647 on at

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RE: Voided Payables Check

Correct me if I am working fro a bad starting point - but - if the check cleared the bank in (example) June it reduced the account by 100. Then in July it was VOIDED, that voiding transaction showing as a negative should act like putting the money back into the bank.

When you clear the VOID should the balance of the account not be what it was back in June if the check had not been created?

I am missing something?
Community Member Microsoft Employee on at

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RE: Voided Payables Check

I understand that they will symbol will be negative since they were void. My question was if there is any way to get ride of them. We cannot unvoid the void transactions. So how to fix the mistake. Cash balance will bot be accurate since they are reflecting the credits of those transactions that were cashed and cleared.
Bill Campbell 22,647 on at

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RE: Voided Payables Check

Veronica, I think you are correct - the earlier discussion was expected behavior and you are describing expected behavior for cleared and then voided check.

If not 'negative' how would you present that check in the Outstanding Check report?
Community Member Microsoft Employee on at

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RE: Voided Payables Check

Hi Frank and Leslie,

It make sense for me as well, our AP department has a lot of void checks monthly and they have a list of all of them. However, I just see 4 out of 87 checks that were voided in the current month. So it may be that the only 4 shown in the bank rec were voided after clear the bank. No my question would be: Is any way we can fix this negative numbers is the bank rec?

My boss don't like the idea of seeing negative checks in our outstanding checks report.

Any help?
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soma 24,406 on at

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RE: Voided Payables Check

Hi,

Voided payment checks are should not appear in the reconcile bank statement. Because the check amount for the cash account was debited, once you voided the check payment.

Thanks

Soma
Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at

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RE: Voided Payables Check

Leslie is correct. Voiding a check removes it from Bank Rec, unless it's been voided after it's been reconciled in Bank Reconciliation. It shouldn't happen, but it does.
Community Member Microsoft Employee on at

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RE: Voided Payables Check

Hi Leslie, thanks for answering. After it cleared...you mean cleared the bank? If it cleared the bank, then it's not void it been processed. It's too late to void then isn't it? Under want circumstance would you void after the check cleared? If my vendor has my money by mistake then I need to create a credit memo against their account, voiding the check doesn't do anything, am I right? I guess I don't understand the reasoning behind voiding a check after it cleared the bank. And if the only circumstance of seeing a negative check amount in the reconcile window is if someone voided a check after it cleared, then I should never really see a neg. check amount.
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L Vail 65,271 on at

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RE: Voided Payables Check

Hi,

I believe this is the expected behavior. You will see a negative check if you voided the check in PM after it had been cleared.

Kind regards,

Leslie