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I printed a check by mistake. Went into payables void historical and voided the check. Voucher moved to open status as expected. Ran the checkbook register and saw the check with an asterisk next to it. However when I go into reconcile bank statement I expected to see the check listed with a negative amount. I don’t see the check in the reconcile bank statement at all. Played with dates to make sure it would fall in the range and still don’t see the check. I thought all voided checks show in the reconcile bank statement as negs? Thanks.
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Correct me if I am working fro a bad starting point - but - if the check cleared the bank in (example) June it reduced the account by 100. Then in July it was VOIDED, that voiding transaction showing as a negative should act like putting the money back into the bank.
When you clear the VOID should the balance of the account not be what it was back in June if the check had not been created?
I am missing something?
I understand that they will symbol will be negative since they were void. My question was if there is any way to get ride of them. We cannot unvoid the void transactions. So how to fix the mistake. Cash balance will bot be accurate since they are reflecting the credits of those transactions that were cashed and cleared.
Veronica, I think you are correct - the earlier discussion was expected behavior and you are describing expected behavior for cleared and then voided check.
If not 'negative' how would you present that check in the Outstanding Check report?
Hi Frank and Leslie,
It make sense for me as well, our AP department has a lot of void checks monthly and they have a list of all of them. However, I just see 4 out of 87 checks that were voided in the current month. So it may be that the only 4 shown in the bank rec were voided after clear the bank. No my question would be: Is any way we can fix this negative numbers is the bank rec?
My boss don't like the idea of seeing negative checks in our outstanding checks report.
Any help?
Leslie is correct. Voiding a check removes it from Bank Rec, unless it's been voided after it's been reconciled in Bank Reconciliation. It shouldn't happen, but it does.
Hi Leslie, thanks for answering. After it cleared...you mean cleared the bank? If it cleared the bank, then it's not void it been processed. It's too late to void then isn't it? Under want circumstance would you void after the check cleared? If my vendor has my money by mistake then I need to create a credit memo against their account, voiding the check doesn't do anything, am I right? I guess I don't understand the reasoning behind voiding a check after it cleared the bank. And if the only circumstance of seeing a negative check amount in the reconcile window is if someone voided a check after it cleared, then I should never really see a neg. check amount.
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