How come I cannot delete even though I am a Super User in Posted Purchase Invoice in Navision 2018

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Posted on by joshtechsolutions

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Hi I would like to find out.

I tried to attached documents to Post Purchase Order, then when I tried to delete Line

1. I realize that I can't do it. How come I cannot delete even though I am a Super User in Posted Purchase Invoice in Navision 2018?

2. May I ask is there any restrictions to how many documents we can attached or linked from?

Please help advise. Thank you!

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Bilal Haider 442 on at

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Hi,

From posted documents you cannot delete the incoming document/attachments.

No there is no restriction for no of documents attached. You attach even after document is posted.

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YUN ZHU 98,821 Super User 2026 Season 1 on at

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Hi, Mr. Bilal Haider is right, you cannot delete the incoming document for the posted document directly.

But you can remove reference to record first, then delete it.

For more details: https://navhelp100.fenwickcloud.com.au/main.aspx?lang=en&content=tskRemoveIncomingDocumentRecordsFromPostedDocuments.htm

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joshtechsolutions 5,005 on at

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Thanks Yun Zhu, I managed to remove it. But just out of curiosity whether you know why is there a delete field as seen in my screenshot in the first post, since I can't delete at Post Purchase Invoice?

Thank you

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RockwithNav 8,902 Super User 2026 Season 1 on at

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That needs to be followed when the path was from Incoming document, even deleting posted entries you need to print it first so that the no printed changes from 0 to 1 and then you can delete.

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Community Member on at

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Josh,

Incoming Documents, pre-posted, follow what YUN noted tp delete in incoming document. Your question about a Posted Purchase Invoice, YOU SHOULD NEVER delete a Posted Document ever. I am an Accountant, Consultant and Solution Architect and for internal control and compliance posted entries should be reverse using Correct, if Sales documents, or just credit a Credit Memo and reverse the Purchase Invoice. Posted Documents will NOT let you delete them only you can correct them.

Thanks,

Steve

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joshtechsolutions 5,005 on at

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Noted. Just that there is a delete line grey out which seems to suggest that it can be deleted. Hence my question.

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Community Member on at

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Josh,

You will find many drop down list where functions are grayed out in NAV and BC.

Thanks,

Steve

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