Post 2 invoices against the same purchase order

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Posted on by Karen McBurney

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Does anyone know how I post 2 purchase invoices against the same purchase order? I need the system to give me a separate purchase invoice number for both invoices.

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Aleksandar Totovic 16,765 on at

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RE: Post 2 invoices against the same purchase order

You need to make one purchase order. You can make more invoices from this purchase order. You need to put required quantity in Invoice Quantity and post it as invoice. After that, you can do it again and again. On this way, you will get more invoices from the same order.

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RUTH CHOPRA 5 on at

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RE: Post 2 invoices against the same purchase order

Hello Karen,

Yes, you can post two invoices against One Purchase Order .This can be done in the following two ways :

1) Either you will have to create two Sales Order (SCO) and attach the Purchase Order (PO) against them .

2) Or, While sending the Sales Order (SCO) for posting , partial invoicing is done.

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Community Member on at

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RE: Post 2 invoices against the same purchase order

Simple,You can do it by divide your order into two or more invoice as you desired. Suppose that you have 12 qty in this order and you invoiced with 4 qty and after that you can post 2 qty in second invoice.

Finally you can post invoice against purchase order until it completely invoiced.

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Miguel Llorca Gómez 7,019 User Group Leader on at

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RE: Post 2 invoices against the same purchase order

Of course, you can do that following this steps:

- 1) Fill the PO header (posting date, vendor invoice no., etc.).

- 2) Fill "Qty. to receive" and "Qty. to Invoice" with the quantity of you first invoice. Remember: you cannot post an invoice with Qty to Invoice > Qty. received, so you can receive and invoice at a time.

- 3) Press F9 or "Post" --> Receive and Invoice (or Invoice, if you previously had received).

Then, you must change the header with the second invoice info (posting date, vendor invoice no,, etc.), and repeat the process.

If Qty, Qty received and Qty invoiced are the same... your PO will be closed and deleted ;-)

Good luck Karen!!

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Karen McBurney 225 on at

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RE: Post 2 invoices against the same purchase order

Thanks for all your help! Fantastic - got it sorted :)

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Community Member on at

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RE: Post 2 invoices against the same purchase order

Karen,

Standard functionality will allow for this.

I am assuming that you have entered a Quantity GREATER than 1 on the Purchase Order.

In this case you just either invoice or receipt for a part of the Quantity i.e 2 received on this invoice, another 3 on another invoice.

Regards

James

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David Kuziara 1,048 on at

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RE: Post 2 invoices against the same purchase order

Also, if you use Item Tracking (Lot Numbers) you may get an error message when you try to post the PO. This will be because the Item Tracking Quantity to invoice is still set to the original quantity. In this case open Line->Item Tracking Lines and set the Qty. to Invoice (Base) to the new smaller quantity.

Hope that helps

Dave K.

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Miguel Llorca Gómez 7,019 User Group Leader on at

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RE: Post 2 invoices against the same purchase order

Hi Karen,

Did you solve your issue?

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