Vendor Domestic/EU without VAT Number

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Posted on by Albrecht Prieler

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Hello,

we have the issue, that the vat number is required for all vendors domestic and EU, but we have vendors, which do not have a vat number, cause they are persons and not organisations.

For organisations it works fine, could anybody help me with this?

thanks

best regards

Albrecht

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Hossein.K 6,648 on at

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RE: Vendor Domestic/EU without VAT Number

Hi Albrecht,

You shoud define 2 Sales tax group "VAT" and "NO-VAT".

VAT:include vat_duty and tax_tax

NO-VAT:include non of them

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Ludwig Reinhard Microsoft Employee on at

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RE: Vendor Domestic/EU without VAT Number

Hello Albrecht,

Those persons should be able to provide you with a tax number if they make business with your company.

Do you have their tax number and can you enter it into the vat number field?

(This requires that you do not make use of the vat number check because the tax number has a different structure).

Best regards,

Ludwig

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Hossein.K 6,648 on at

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RE: Vendor Domestic/EU without VAT Number

Hi Albrecht,

Did you get this issue fixed in the meantime?

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Albrecht Prieler 857 on at

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RE: Vendor Domestic/EU without VAT Number

Hello again, sorry for answering late, no my issue is still there

the tax Groups will not solve my Problem, because Persons does not Need to have vat nr. (UID)

So we still got this issue and we are thinking about customizing it, cause we have many vendors who are not companies.

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André Arnaud de Cal... 299,782 Super User 2025 Season 2 on at

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RE: Vendor Domestic/EU without VAT Number

Hi Albrecht,

In the past, we applied two different solutions:

- Create a VAT number called like '9999', 'person' or no VAT (then the mandatory check can stay enabled)

- Customization where the Tax group did determine the need for VAT number requirements.

It isn't only for persons. Also some institutes like banks and insurance companies does not have a VAT number in my country.

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Albrecht Prieler 857 on at

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RE: Vendor Domestic/EU without VAT Number

Hello Arnaud,

we will try your first advice

what did you mean by no VAT as tax Group? because tax Group would be the same

thanks

best regards

Albrecht

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Ludwig Reinhard Microsoft Employee on at

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RE: Vendor Domestic/EU without VAT Number

Hello Albrecht,

Please double check with your tax advisors in this case because my knowledger and understanding is that those vendors must provide you with their tax id, which is a different field available in the vendor table.

If this is not provided, your tax office might reject the tax deductibility of a business expense.

Best regards,

Ludwig

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Albrecht Prieler 857 on at

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RE: Vendor Domestic/EU without VAT Number

Hello Ludwig,

i have already checked that with my collagues from finance department, here in Austria as a private Person doing Business under defined amount/year you do not Need to have a tax number. So if you are dealing with companies you do not Need to have an UID Number.

best regards

Albrecht

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André Arnaud de Cal... 299,782 Super User 2025 Season 2 on at

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RE: Vendor Domestic/EU without VAT Number

Hi Albrecht,

I was referring for naming the VAT number as "NO_VAT".

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