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Session Id : AkdQ14wfdE3OWN8wpAIhNo
Microsoft Dynamics GP (Archived)

GP 10 Non-Inventory Receive/Invoice Multiple Distributions

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Posted on 26 Oct 2011 14:10:43 by 20

As a small private college, all of our purchasing is non-inventory.  I've been eager to move our POs (everything requires a PO and it's been a tedious manual process for years) to the PO module in GP 10.  However, after some testing and reviewing community responses, I'm beginning to think that the way GP handles non-inventory items at the summary posting level (at receive/ invoice) in not allowing for a change in distribution (many departments in our general ledger setup and each one may order "supplies" or "service") may be a deal breaker.  The college has had GP for over 12 years and is using very little of its functionality.  After pushing the move to automating the PO process in GP, I am now more than a bit frustrated.  (and the AP staff person has a look of "see I told you so...It won't work)    I would be willing to set up multiple "purchasing" accounts per vendor - but that's not allowed. 

Is this a problem unique to version 10?  Will upgrading to 2010 r.2 work any differently?

Is the only solution moving to a third-party application that allows for multiple distributions as well as tracking open POs with budget/actual?  Or perhaps taking the time to set up multiple non-inventory items for each potential dept/expense combination.....as in hundreds?  But you can't set up "non-inventory" items.....

I thank you for your time and response. 

Kim Williams   kwilliams2@rc.edu

 

 

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  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    46,341 Super User 2025 Season 1 on 26 Oct 2011 at 20:03:50
    Re: GP 10 Non-Inventory Receive/Invoice Multiple Distributions

    Kim, that is normal behavior for GP in version 10 and later.  I believe you can employ MBS Professional Services to make a modification for you so that it behaves the same as version 9.0 and prior.

    Hope this helps,

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