Small and medium business | Business Central, N...

Payment Batch Approval Report

(0) Share

Report

Posted on by LeRig

Hi,

Audit trail for payment batch approvals:

We have successfully set up an approval flow as part of GL journal posting, payment batches & vendor changes.

I can see the audit trail for GL journal batches (Departments/Administration/Application Setup/Document Approval/Posted Approval Entries) showing approval timestamp which I can link to the journal batch via the journal register.

Can someone tell me if there is something similar for approval of payment batches & vendor changes? I can see a trail here (Departments/Administration/Application Setup/Workflow/Archived Workflow Step Instances) but ideally I would like to be able to link the approval to the payment batch or vendor change for audit purposes

Thank you

I have the same question (0)

All responses (4)

Answers (0)

Suggested answer

JAngle 133 on at

Like (0)

Report

Posted approval entries will not show the vendor requests. Also payment journals will just show as a g/l register related line. The approval entries will be available just with a different status value - Approved.

Was this reply helpful? Yes No
LeRig 45 on at

Like (0)

Report

Hi Josh,

Yes, I expected the payment journal to show up in the approval entries as the g/l register line however, this was not the case.

The hilighted line item went through the approval process - GL register as 19882

This is the posted approved GL register. We have only just started using the function so as you can see, it is not on the list. I have noticed this to be the case for all our approved payment journals.

Was this reply helpful? Yes No
Suggested answer

JAngle 133 on at

Like (0)

Report

In the approval entries page if you add a filter for the “Approval Code” - which is the workflow no. do you see the records? Just tested in business central and it works - granted this could be a version conflict.

Was this reply helpful? Yes No
LeRig 45 on at

Like (0)

Report

Hi Josh,

I can't seem to see it. In the archived workflow instance, I can see it went through the approval process but I cannot link it back to the original payment batch

I can also see here (which incldues who it was created by & approved by but it has been cut out of the screenshot) details that can be linked back to the archived:

However I can't seem to link any of this back to the journal that was posted via GL register number

Was this reply helpful? Yes No