Travel and Expense

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Hi,

We are implementing AX 2012 R3 and planning to use the Travel and Expense module.

I have gone through many manuals and videos on it but no where I am able to find what the financial entries posted which raises the below major concerns.

How can I see what is the outstanding from any employee who has taken cash advance and not yet settled
Incase employee takes 5000 $ as advance and gets approved claims of 6000 $, how can I see that company has to pay the employee 1000 $, how do I pass this entry
Incase employee takes 6000 $ as advance and gets approved claims of 5000 $, how can I see that employee has to pay the company 1000 $, how do I pass this entry
Incase an employee takes multiple advance eg. 5000$, 4000$, 6000$ and then put claims irrespective of the cash advance eg. first claim of 7500$, how will the system settle this transaction and how will I know what is outstanding.
Currently there is no plan to define the employee as a vendor or have employee as dimension, let me know if that helps resolving the above issues.

Any feedback on the above will be highly appreciated.

Regards,

Vishal

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Ludwig Reinhard Microsoft Employee on at

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Hello Vishal,

Unfortunately, your are right that there are no good training materials available that help you especially with the accounting/costing site of the travel and expense module. For that reason I listed you here only some hints that hopefully help you getting all your questions answered:

* The Standard Dynamics AX Training materials for the travel and expense module include a separate chapter on cash advances. Probably have a look at them. (They can be downloaded from Partnersource).

* The following blog post provides you some additional Information on cash advances (see: sandeepchaudhury.wordpress.com/.../travel-expense-management)

* Probably also have a look at YouTube. Many People post AX Training Videos there. Hopefully you can find one that deals with the questions you raise above.

All the best,

Ludwig

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Community Member on at

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Thanks Ludwig, appreciate your reply.

I have gone through most of them, will try few more again.

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lally 8 on at

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Hi Vishal ,

Did you get any solutions for your queries ?

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Community Member on at

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Not yet, we are planning to make employee as Vendor to resolve most of the issues.

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