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Purchase Order Workflow

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Posted on by CU03052013-0

I have created the PO workflow, After rejecting the workflow, When I makes changes to the amount and resubmit the PO is auto approving. Can someone help me what could be the reason for auto approving after rejection

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Dynamics 365 Finance

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Abhilash Warrier 7,274 Super User 2026 Season 1 on at

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Hi,

Could you please share the screenshot of the workflow setup.

If your workflow has a rule that auto-approves POs below a certain amount, the changes you make after rejection might be triggering that rule.

Check if your workflow settings allow automatic approval for resubmitted POs.

your role has the necessary permissions; the system might be skipping the approval steps and auto-approving.

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Zain Mehmood 4,189 Most Valuable Professional on at

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Hi,

Yes, if your workflow is configured with a condition like “Amount < 500 = Auto-approve”, then any PO under that value will be automatically approved.

So after rejection, if you change the PO amount below 500, the system will bypass approval steps and auto-approve based on the condition.

To change this behavior, review your workflow step conditions and submit step logic.

Hope this helps,

Zain

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Raj Borad 1,560 on at

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Hi,

If a PO is being auto-approved after a rejection and resubmission, it's likely due to the workflow conditions or configuration.

Some steps/things to check:

1. Change management setup – Is it enabled properly for POs?
2. Workflow condition logic – Are there conditions that bypass approval for specific users, amounts, or changes?
3. Resubmission settings – Is the workflow configured to auto-approve if changes after rejection don't meet certain thresholds?
4. Workflow versioning – Are multiple versions active or conflicting?

Here are some ques. regarding the workflow:

- What conditions are defined in your workflow approval step?
- Is there any user or threshold-based auto-approval setting?
- Are you using a custom workflow or the standard template?

Thanks,

Raj D Borad

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CU03052013-0 10 on at

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@Abhilash Warrier There is no autoapproval setup in the workflow

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CU03052013-0 10 on at

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@Raj Borad I am using standard template.

There is no auto approval setup enabled.

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