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Payment Journal -- External Document Number and Document Date

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Posted on by john.ellis

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Hi:

On the A/P check stub generated from the Payment Journal, the "External Document No." does not display.

That's unfortunate, because this is the field that holds the actual invoice number of the vendor. The "Document No." field contains, instead, a system generated number. "Document No." appears on the check stub but is unhelpful for our vendors upon receiving their checks from us.

Ultimately, in the Payment Journal, "Document Date" should be the invoice date and "Document No." should be the vendor invoice number. Is it possible to make any of this "happen" for our needs?

Thanks!

John

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Dynamics 365 Business Central

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Amit_Sharma 2,547 on at

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RE: Payment Journal -- External Document Number and Document Date

Hi,

Add these fields by using report extension. this is missing in the standard report

Regards

Amit Sharma

www.erpconsultors.com
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Dallefeld 175 User Group Leader on at

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RE: Payment Journal -- External Document Number and Document Date

Did you try the setting in Purchases & Payables Setup, This is copy invoice no to payment reference

Not sure this resolves your issue but it's worth a try.
Billie C 10 on at

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RE: Payment Journal -- External Document Number and Document Date

John,

Did you ever reach a solution? We are also struggling with getting External Document No on the ACH remittance advices. We had the Vendor Payment Receipts updated to include that information but I can't set that report as the ACH remittance advice. I've sent the error message to our MS partner but was hoping to find a solution in the forums.
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Inge M. Bruvik 1,029 Moderator on at

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RE: Payment Journal -- External Document Number and Document Date

If you choose to do so there is nothing in the system that will keep you from using the vendor invoice number as the document no.

It is not common but it is completely doable. The unique identification for the transaction will be the Entry no. in the ledger tables.

Using the document date as the date of the invoice from the vendor is pretty common. And in that case i use the posting date to control the accounting period the invoice will be posted to.
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YUN ZHU 85,670 Super User 2025 Season 1 on at

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RE: Payment Journal -- External Document Number and Document Date

Hi, If you're talking about a standard report missing a field you need, you can use ReportExtension to add it.

More details:

https://yzhums.com/10723/

https://docs.microsoft.com/en-us/dynamics365/business-central/dev-itpro/developer/devenv-report-ext-object

Hope this will help.

Thanks.

ZHU
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JAngle 95 on at

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RE: Payment Journal -- External Document Number and Document Date

Is the value not in the message to recipient field? Extract it from there with a custom layout? I expect it is a modification if standard isn’t working for you