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Part Vendor invoicing against a serialised / tracked item. get line receipts vendor invoice.

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Posted on by VM-20051540-0 17
Hi again ..
 
I have a vendor invoice which is for 20pcs of a part that is tracked.
 
The invoice allows me to select get line receipts, but it will not allow me to overwrite the quantity.
 
We have booked in 24. I have invoices from the vendor for 20 and 4. I need to enter these separately, but it is coming up with this error.
 

/Validation Results

Item tracking defined for item xxxx in the Purchase Line accounts for more than the quantity you have entered. You must adjust the existing item tracking and then reenter the new quantity./

 

I should not have anything to do with adjusting tracking info. I just want to enter an invoice.

 

I will get this all the time, so would be grateful if you guys can help .... THANK YOU :)

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Purchasing
  • VM-20051540-0 Profile Picture
    VM-20051540-0 17 on at
    Part Vendor invoicing against a serialised / tracked item. get line receipts vendor invoice.
    Thank you Valetin,
     
    I have just found this myself and was about to post my own answer to the question :)
     
    Thanks again - Vicki 
     
  • Verified answer
    Valentin Castravet Profile Picture
    Valentin Castravet 21,633 Super User 2024 Season 2 on at
    Part Vendor invoicing against a serialised / tracked item. get line receipts vendor invoice.
    1. In your Purchase Invoice after you have run Get Receipt Lines, select the created line. This line should have a quantity of 24 as per your post
    2. Click on Line -> Related Information -> Item Tracking Lines. 
    3. In the Item Tracking Lines Page, you should have 24 serial numbers, remove 4 that you don't want to invoice. Delete the rows for those serial numbers entirely
    4. Go back to the Purchase Invoice and change the quantity for your line item from 24 to 20
     
    The reason you couldnt change the quantity from 24 to something lower than that is because when you use the Get Receipt Lines function, that copies over the serial numbers as well. So you had 24 serial numbers but then you are trying to reduce the quantity to something lower than that. If you remove the serial numbers from the Item Tracking Lines, then you can lower the quantity. 
     

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