How to make Two Invoices out of single Purchase Order

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Hi All

My supply chain personnel has created a Purchase Order and against that PO there is 2 separate invoices by Supplier, can it be possible that 2 separate invoices is generated against single PO

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Ludwig Reinhard Microsoft Employee on at

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Hi Daud Khalid,

Are those invoices for the same amount and quantity or does your vendor send partial invoices?

Maybe the vendor just send an original and an invoice copy?

Best regards,

Ludwig

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No thats 2 different invoices, PO Qty was 1000 but they send 500 each two invoices.

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Ludwig Reinhard Microsoft Employee on at

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Hello Daud Khalid,

In this case you enter the first invoice and match the first 500 pieces against this invoice. Once the first invoice is posted you enter the second invoice and match the remaining 500 pieces against that invoice.

Best regards,

Ludwig

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Weaveriski 23,620 Moderator on at

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Yes you can process the invoice through and apply to the 500 and then apply to the remainder, although be careful not to close off the remaining 500 by processing the first invoice incorrectly and closing the PO :-)

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How? Can u pls show me the path in detail?

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Ludwig Reinhard Microsoft Employee on at

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Hi Daud Khalid,

In your PO you select the invoice tab to generate a new invoice.

For the first invoice you have to ensure that only 500 pieces are entered in the invoice lines and that only 500 pieces are selected in the match product receipt form. Once this is done, you can post the first invoice.

For the second invoice, you just have to repeat this procedure.

If you are unsure how to do that, test it first in a demo System.

Best regards,

Ludwig

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Community Member on at

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Thumbs up man. U rock

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guk1964 10,888 on at

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It may be the supplier made two separate partial deliveries, or that he had the order was increased at the last minute form 500 to 1000 after he had already prepared the shipment and invoice for 500. So it is quite normal to have two invoices for one PO. You can configure whether you will allow partial deliveries. On the other hand because of storage space, limitation or short shelf life, or delivery vehicle capacity you might set up a delivery schedule over several dates.

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I have another question, There is One PO and One GRN for two item A and B, but my supplier has made two different invoices for both Items. Now How Can I generate two Invoices out of one GRN?

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Ludwig Reinhard Microsoft Employee on at

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Hello Daud Khalid,

GRN stands for ...?

Best regards,

Ludwig

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