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275We are using SL 2011 FP1. I am trying to implement the use of Pre-Payments to PO's using Quick Voucher and Pre-Payment Entry (03.020.00) screen. I gave the AP clerks instructions from KB 844636 as follows :
1. Enter a PO in Purchase Orders (04.250.00).
2. Enter a Pre-payment in Quick Voucher and Pre-Payment (03.020.00). In the Pre-Payment PO Nbr field, enter the PO for which the Pre-Payment is to be applied against.
3. Print and Keep the Pre-Payment Check by clicking the Print/Keep Check button.
This is fine for when AP Clerks are printing to paper check (SL Check). However, we have a different department that handles wire payments to vendors. The question was posed to me today with regards to paying Pre-payments via WIRE. Right now they are using Manual Check/Payment Entry (03.030.00) and a type of "Hand Check". They use a check numbering sequence maintained for wires in a Excel spreadsheet. Only the clerks who handle WIRES access this spreadsheet.
My question is this, Can I keep the clerks functions separate? This is how I believe it would work, AP Clerk does steps 1 and 2 as outlined above, selects "release now" on the Pre-Payment , but does NOT "print and keep" the check. Then the clerk who pays WIRES can go into Manual Check Entry, assign the proper check number maintained in her spreadsheet, type = Hand Check, Vendor ID, and then F3 on the Refnbr field to select the Pre-Payment entered by the AP Clerk. Upon confirming information, Wires clerk selects "release now"
Any thoughts or recommendations are greatly appreciated.
--Jane
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