Dynamics Community Forum Thread Details

Power Pages access for university users beyond the 50-user limit

Hello,

I am creating a Microsoft Power Pages site for internal users at my university.

The site is currently set to Private, but I understand that a private Power Pages site can only be shared with up to 50 individual users. Since the site is intended for a larger number of university users, adding each user individually is not a practical option.

However, we do not want to make the site completely public or allow anonymous access. We would like the site to be accessible only to users who sign in with an active university-issued account belonging to our university’s Microsoft Entra ID tenant.

Could you please advise on the correct way to configure this?

Specifically:

Can we change the site from Private to Public while requiring users to sign in before accessing any content?

How can we restrict access so that only users in our university’s Microsoft Entra ID tenant can sign in?

Can external users, guest users, and personal Microsoft accounts be blocked?

Should we use the Authenticated Users web role and page permissions for all pages?

Does this configuration require assistance from our university’s Power Platform or Microsoft Entra administrator?

Are there any licensing or capacity requirements when more than 50 university users access the site?

Our goal is not to create a publicly accessible website. We want an internal website that is available to all authorized university account holders without having to add each user individually.

Thank you.

Categories:

Power Platform integration

For your scenario, the recommended approach is:

Yes. Change the site to Public, but require authentication for all pages using Page Permissions and the Authenticated Users web role.
Configure Microsoft Entra ID as the identity provider and restrict sign-in to your university's Entra ID tenant.
Yes. External users, guest users, and personal Microsoft accounts can be blocked through your Microsoft Entra ID authentication configuration and tenant access policies.
Yes. Assign the Authenticated Users web role and apply page permissions to all pages that require authentication.
Yes. Your university's Power Platform and Microsoft Entra ID administrators will typically need to configure the authentication provider and tenant access policies.
Yes. If more than 50 authenticated users will access the site, ensure your organization has the appropriate Power Pages authenticated user capacity/licensing.

This configuration provides an internal, authenticated portal that is accessible only to users with active university accounts in your Microsoft Entra ID tenant, without having to add users individually.

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