Applying Purchase Order on Posted Invoice

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Our company payable process allows procurement to be made without Purchase Order being issued. As such, most invoicing entries are done through Purchasing > Transaction entry.

This has resulted in cases where an invoice was posted in and no shipment/invoice were recorded through the Receiving Transaction Entry. As a result we have few POs which seems to indicate items have not been received & invoiced, when in fact it has actually been invoiced & paid for.

My question is: Is there a way for us to match these posted invoices & payments with the Purchase Order? I have tried the Enter/Match Invoice but it didn't work due to duplication of Vendor Doc No. Will this have any effect on GL?

Thank you.

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MattPaulen 6,912 on at

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The short answer is no, if you've posted the invoice through Payables Transaction Entry, there's no way to tie that back to a PO.

This happens to us every so often as well. Usually the user will end up just canceling the PO and then a manual adjustment is made in the inventory module. If you try and receive/invoice the outstanding PO, you'll end up hitting the GL again and leave an outstanding payable.

The good news is that with GP 2015 R2, the user will get a warning message if they try and enter an invoice in the Payables transaction entry window if an open PO exists.

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L Vail 65,271 on at

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This feature is an example of the Microsoft Connect site working. I submitted this suggestion to them a couple of years ago and am delighted that it made it into the product. I've had three suggestions rolled into the product in the last couple of releases, including the Credit Card 'check' run. Woo Hoo!

Leslie

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Community Member on at

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Thank you!

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