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Microsoft Dynamics GP (Archived)

printing deleted and voided orders

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Posted on by 3,225

Good morning,

We seem to be running into a problem lately and I am not sure if it is something we are doing wrong or if it is just the way GP works.

Sales will enter orders and sometimes they delete them or void them if they entered something wrong or the customer cancels it.  Our warehouse manager is the one that prints orders.  When he prints he batch prints by going to Transactions < Print Sales Documents.   He will put in the range of orders he wants to print.  When he does this, it prints the deleted/voided order.

I tested it with the voided orders and it appears that it really isn't voided until you close out of the sales transaction screen.  So if someone voids an order but leaves the screen up you can still print the order.  I am at a loss on the deleted order.  Specifically the order that was printed (after being deleted) was a Weborder that comes in from our webstore but then deleted out of GP.

Our other issue we are having is when sales deletes an order sometimes GP will go back and pick that order number up even if we are 20 more orders into the numerical system.

Any advice would be great.

Thank you,

Katie

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  • Verified answer
    Tristan Clores Profile Picture
    Tristan Clores 2,812 on at
    RE: printing deleted and voided orders

    Hi Katie,

    I believe part of the voiding process here is to make sure that the report prints after the document is voided.  The thing is, once the Sales Transaction Entry is closed, only does the report print.

    For the deleted orders part of your problem, yes, the Order Number will become available again once it gets deleted.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: printing deleted and voided orders

    Under Sales Order Setup, we don't have the option to Delete Documents checked.  That way, all orders are accounted for.  I (as an accountant turned IT pro) would rather have all the SOP's accounted for.  If the order isn't needed, they can void it - and put a reason why it's being voided.

  • Lyn Barr Profile Picture
    Lyn Barr on at
    RE: printing deleted and voided orders

    That is the way GP works - the void is not actually finalized until you close the window. I would just chalk it up to user training & have the users make it part of their process to close & reopen the window when they void or delete transactions.

    I've had issues with this in many-user environments where this also causes stuck batches in the SY00500. I had to create a SQL job that runs once a night, to clear out any "sales void" batches with empty BACHNUMB values.

    As for the numbering problem, I suspect closing out of the window would also help that issue, although I am not certain.

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