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May I know what is the difference between Purchase Order being Release Vs Post Purchase Invoice in Navision 2018?
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Hi,
May I know what is the difference between Purchase Order being Release Vs Post Purchase Invoice in Navision 2018?
Thank you!
Josh,
So a Purchase Order can go through different stages, depending on your companies process. When a PO is first inserted (NEW), the Status field is set to Open. Normally this means someone (User) is entering the PO information to be used in NAV (used meaning for Receiving, Planning, etc...). The User can take 2 paths, they can click Release, which formally sets the PO information so that other functional areas can use the data (i.e. Planning, Requisition Worksheet, Advanced Warehouse Receipt). or the can process a Prepayment Invoice. We will stay out of this process.
Now the PO is Received and you Post-Receipt. AP also Post-Invoice and NOW the PO converts to a Posted Purchase Invoice. Now I am making this process somewhat simple but if you had partial Invoices, each Invoice will be a Posted Purchase Invoice as well.
Hope this help.
Thanks,
Steve
Hi Josh,
Release Purchase Order :- If you create a PO then it's in "Open" status. If you setup workflow for approval purchase order then status changes to "Release". After release this PO can be further processed for GRN and purchase invoice booking.
Posted Purchase Invoice :- Posted purchase invoice means you successfully booked liability agn. purchase order and vendor.
In both scenario purchase status is "Released". you are also right that same significance.
Hope this will helpful to you.
Thank You
Hi Steve,
Thanks for the comprehensive explanation.
Now as mentioned in the title( I think i should have written "Posted" instead of "Post)" What does Posted Purchase Invoice means? Does it have the same significance as Purchase Order being released?
Thank you!
Josh,
When creating a Purchase Order, for the first time, the Status field, on the General Fast Tab, = Open. This means someone is working on the document and the information might not be all there and ready to be seen by other areas of NAV (i.e. Planning etc..). When the PO is filled in, the User should Release the document for others to see an utilize the information as being accurate and final (though changes do occur). Now Planning can run MRP or Requisition Worksheet, when using Advanced Warehousing you can create a Warehouse Receipt, others.
Note that if a Prepayment is being made against this PO, the Status will say Pending Prepayment, before it changes to Release. After AP pays the Prepayment Invoice, the status will auto-change.
Hope this helps.
Thanks,
Steve
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