Is any way to automatically ship a specific item?

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Posted on by _Hampus_

Hi,

I’m wondering if there is any way to automatically ship a specific item on a sales line in a sales order, without creating an extension.

Let’s say I have two items, A and B. When I create a sales order with both items, I want only item A to be automatically shipped, either by a job or some other automated process, it doesn’t matter how.

Is there any built-in functionality in Business Central that supports this, or would I need to create a custom extension?

Thanks in advance!

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Dynamics 365 Business Central

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Jinal P. 300 on at

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Hello,

In standard Business Central, there is no out-of-the-box feature that allows you to automatically ship only specific items on a sales order without customization.

The sales posting routines (e.g., Ship or Ship and Invoice) apply to the entire order or all eligible lines, not selectively based on item number.

To truly automate shipping only Item A without impacting Item B:

You will likely need to build a small AL extension or

Use Power Automate (flow) to:

Retrieve sales orders via OData

Filter for lines where Item = A

Trigger shipment posting for those lines only (via custom API or bound action)

Thank you, Hope this will help you.

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Mansi Soni 8,951 Super User 2026 Season 1 on at

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Hello,

In Business Central, there is no built-in functionality to automatically ship specific items in a sales order without creating a custom extension. However, you can achieve this by automatic shipping of only certain items (like Item A in your case), you would likely need to develop a custom extension or modify the logic via AL code to automate this process effectively.

Hope this answer will help you as well!

Regards,

Mansi Soni

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_Hampus_ 67 on at

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Does anyone have any good recommendations or guidelines for building this extension? My initial idea is to filter out the sales lines that use a specific item. If the sales order only contains that item, I’ll ship the entire order. If there are multiple lines on the order, I’ll first check whether the other lines have already been shipped, and if they have, I’ll ship the remaining line by using the document number from the sales line. Then I’ll collect all relevant sales headers and use the Sales Batch Post Mgt. codeunit to ship the orders that meet my criteria. That said, I’m sure there are better or more efficient ways to handle this. Does anyone know of a relatively simple way to just post a single sales line? Or any suggestions for improving this approach?

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Jinal P. 300 on at

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Hello @Hampus

Yes, you are on correct direction, and also below is the second idea to build this solution.

1. Use a Custom Setup Table

Create a simple setup table to store the list of items that should be automatically shipped.

This makes the logic dynamic and avoids hardcoding item numbers.

Users can manage this list via a page in the UI.

2. Filter and Identify Relevant Sales Orders

Go through open sales orders and check the lines.

Identify orders that contain only the auto-shippable item(s), or where all other items have already been shipped.

3. Control Shipment Using “Quantity to Ship”

Business Central doesn’t allow posting a single sales line directly.

To achieve this, set the “Quantity to Ship” to zero for all other lines except the ones that should be posted (i.e., the configured items).

Then post the order as usual — only the specified items will be shipped.

4. Automate via Codeunit or Job Queue

Encapsulate the logic in a codeunit.

You can trigger it manually via a page action or automatically via the Job Queue (scheduled process).

Benefits of This Approach:

No hardcoding of item numbers — users can manage auto-shippable items.

Avoids modifying standard posting logic.

Works with standard posting codeunits (Sales-Post, Sales-Post Batch).

Easily scalable and safe for production.

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RockwithNav 8,941 Super User 2026 Season 1 on at

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No we dont have out of the Box. Precisely you can use Qty to ship making all other blank.

To Automate you need a small customization.

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YUN ZHU 99,049 Super User 2026 Season 1 on at

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If it is an order, it can be posted automatically. Hope the following can give you some hints.

https://learn.microsoft.com/en-us/dynamics365/business-central/ui-batch-posting?wt.mc_id=DX-MVP-5004336#to-create-a-job-queue-entry-for-batch-posting-of-sales-orders

Thanks.

ZHU

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