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Small and medium business | Business Central, N...
Suggested Answer

Vendor Restrictions for Purchase Quotes

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Has anyone ever restricted which vendor groups can be used to raise POs/Quotes against? We have our employees )for expenses) set up as Vendors rather than Employees and want to be able to stop any raising of POs/Quotes against them?
 
Alternatively does anyone know the pros and cons of setting up expenses as Employees v Vendors. I've always been advised in the past that it is better to set them up as a Vendor Group rather than Employees but I'm not sure of the differences.  (Note we are using Continia Expense Management)
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  • Suggested answer
    Jainam M. Kothari Profile Picture
    15,639 Super User 2025 Season 2 on at
    Hello,
     
    To restrict which vendor groups can be used to raise POs/Quotes in Business Central, you can set up approval workflows or use permission sets to control access. For example, you can create a workflow that requires approval for POs/Quotes raised against specific vendor groups, or customize permission sets to restrict users from selecting certain vendors.
     
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    20,614 Super User 2025 Season 2 on at
    There is no out-of-the-box way in Business Central to directly block users from creating Purchase Orders or Quotes for vendors based on their Vendor Posting Group or Vendor Group, you can customize it.
      ALTERNATE WAY : You could  set up a workflow condition that blocks or requires approval when the vendor is from a specific group. You can create a Purchase Quote/Order workflow with conditions like :“Vendor Posting Group = EMPLOYEE” Require approval or auto-reject
     

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