Suggest Employee Expenses

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Posted on by chonathan

Hello

I am having trouble with the suggest employee expenses function. The suggest vendor payments is working OK but when I do the same for an employee payment it does not auto populate the data.

Using the "Pay Employees" function also does not auto fill in the data on the payment journal.

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David Wyke 126 on at

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RE: Suggest Employee Expenses

Hi Chonathan, please can you provide some additional detail to troubleshoot e.g. examples of the open Employee Ledger Entry(ies) and the parameters being set when executing the Suggest Employee Payments routine?

From my experience, if the Employee Ledger Entry has been incorrectly posted (e.g. DEBIT Employee Control Account, CREDIT Expense Account) then both the Suggest Employee Payment routine and the Pay Employee Routine excludes these transactions and does not suggest them. Please review your Employee Ledger Entries for accuracy of posting.

For clarification, the Suggest Employee Payments routine will suggest all open (correctly posted) Employee Ledger Entries that are within any defined filters set when running the Suggest Employee Payments routine.

When using the Pay Employee function from the Employee Ledger Entries, my Payment Journal populated with the open Employee Entry.

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chonathan 5 on at

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RE: Suggest Employee Expenses

Hi @David Wyke

Please see below snip of the posting setup

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JAngle 121 on at

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RE: Suggest Employee Expenses

As David suggested you have a debit for the 100 in the control account/employee ledger entry. So it won’t add it to the journal. This guide is worth reviewing. It has Dynamics NAV screen shots but the process is identical to what you should follow: archerpoint.com/.../

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chonathan 5 on at

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RE: Suggest Employee Expenses

Thanks JAngle and David Wyke following that guide has allowed it to populate. The only issue I am finding is how to deal with VAT/GST on employee expenses, as both the journal posting and payment posting does not automatically create VAT/GST entries, is there a way for it to do it without having to set up employees as vendors?

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JAngle 121 on at

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RE: Suggest Employee Expenses

You can handle the taxes during the expense posting. Referring to the blog I suggested. A purchase journal is used to post the expense. The g/l account used here will have a vat/gst product posting group against it. Ensure that the journal batch has the “copy vat from source acc.” setup enabled. You can then alter the vat/gst treatment as you require to calculate as you need

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chonathan 5 on at

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RE: Suggest Employee Expenses

Thank you that has worked for the posting.

Unfortunately the Australian version does not support the automatic generation of EFT files for uploading into banking for employees so to use that feature employees will need to be set up as vendors.

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