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Making a Record read-only based on a field value

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Posted on by TedW 445

Hi,

I am just wondering, how is it possible to make a record read only based on a field value in the record? Is it a Field Security setting or a User permissions setting?

Basically, I have created a new Custom entity for a database I have built of staff. I have created one field which has 3 values that can be selected in a traffic light type system. So the values are Green, Orange and Red.

I would like to make the record read-only if the values in the field are either Red or Amber.

Thanks a lot as always

Ted

  • Suggested answer
    Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Making a Record read-only based on a field value

    If you do this JavaScript approach, make sure to do OnLoad as well, or else they could potentially come back into the record and the field be unlocked.

  • Suggested answer
    Stefan Cojocaru Profile Picture
    Stefan Cojocaru on at
    RE: Making a Record read-only based on a field value

    Hi Ted,

    This should be easily achievable using a simple script on that form.

    The flow should be:

    - create the javascript file and register it on the form

    - register the function on the OnChange event of the field with Green, Orange and Red values (when it changes, run the script)

    - in the script, check if the value is "Red" for example

    - if yes, set another field on the form as Read Only

    How to get the value of a field on a form: docs.microsoft.com/.../getvalue

    And with this function, you can set the field as read only (disabled): docs.microsoft.com/.../setdisabled

    Hope this helps!

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