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Accounts Payable - multiple staff

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Posted on by Patty H.

Hello, I am inquiring about the process when we have two regions that need to run accounts payable. They use the same vendors, and the checks are processed in different locations. What is the best practice solution?

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KasparsSemjonovs 3,962 Super User 2024 Season 2 on at

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RE: Accounts Payable - multiple staff

In the question You are not telling what You want to achieve or what problems you encounter at the moment?

If You work at different offices, there are few ways how to distinguish users:

1) in journals You can use journal batches

2) For purchase/sales transactions, customers, vendors You can use Responsibility Centers

3) Just to see at the end which office processed what - add a dimension value for the office to the transaction.
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Inge M. Bruvik 32,748 Super User 2024 Season 1 on at

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RE: Accounts Payable - multiple staff

From the 2023 Release wave 1 you will have this functionality available that might be an option for you to solve your issue:

learn.microsoft.com/.../use-different-general-ledger-accounts-payables-receivables
Patty H. 5 on at

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RE: Accounts Payable - multiple staff

We share some of the same dimensions, so that is not a good option. what about different posting groups?
Dallefeld 11,425 User Group Leader on at

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RE: Accounts Payable - multiple staff

Do you put a dimension on the purchase transactions? If so, I would try to filter the Vendor Ledger by that dimension when processing payments.