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Microsoft Dynamics GP (Archived)

Enter/Match Invoice - A/P

Posted on by 695
I was talking to A/P and have come across a step she is taking that baffles me. When i do the receiving on a po - if the price is different than my purchase order, i change the price at the point of receiving. I thought this amount would carry over to the enter/match. A/P is telling me when she enters an invoice, if the price is different than the po, a red equal sign with a line will appear. She has to open the (matched to shipment), look at the cost it was received in and change it to equal. Is this not something that should happen automatically?

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  • Richard Whaley Profile Picture
    Richard Whaley 25,195 on at
    Re: Enter/Match Invoice - A/P

    No, it should not happen automatically.  The purpose of enter match is several.  One, the AP person must ensure that and cost variance is acceptable.  You may have a contract billing established that some person at the vendor forgot about.  The PO might have been issued wrong, the receipt posted for an incorrect quantity, et cetera.  This is a double check of the receiving transaction.

    It is the proper way to process an Enter/Match

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