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Microsoft offers the choice of two subscription license types and requires that a company’s users all have the same type of license.
Is Microsoft planning to allow using both types of licenses?
Most mid size manufacturing organizations would have have to end up using a "Premium" license for all of its users even though only a small number of employees are doing manufacturing activities. If the choice is not restricted to a single type of license then making a business case for the cloud would be possible for some organizations.
Business Central 'Full User' license is for employees whose work requires that they have access to the functionality-rich business applications with sales, customer service, finance or supply chain management. 'The 'full user' license is previously known as 'Pro User' license. Full users are licensed per named user base through a Business Central subscription and may be either on the Essentials or Premium version of Business Central.
Download the "Dynamics 365 Licensing Guide" from the link - dynamics.microsoft.com/.../ for more information.
From the licensing guide (go.microsoft.com/.../
The Business Central Team Members user SL grants a user the following rights for their own use and not for, or on behalf of, other individuals:
(i) Read anything within Business Central
(ii) Update existing data and entries in Business Central - existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. (e.g. due date on customer ledger entries).(iii) Approve or reject tasks in all workflows assigned to a user. Approvals and rejections can only update data in records that Business Central Team Members can access.
(iv) Create, edit, delete a sales and purchase quote
(v) Create, edit, delete personal information
(vi) Edit job time sheets for approval
(vii) Use Power Apps/Power Automate Use Rights with Dynamics 365 license
(viii) Team Members application module* may be customized with maximum 15 additional entities (custom entities or standard Common Data Service entities) available to the Team Members license per pre-approved application scenarios.
*For Team Members application module is defined as the Business Central application capabilities available to Business Central Team Members users as described in Team Members use rights i – vii.
Dynamics 365 Licensing Guide | October 2020 P a g e | 38
For additional details reference the Essentials and Premium functionality sections.
For the scope you're talking about the Essentials license is good. You can mix licenses in one environment. Most customers I know start with the essentials license, and add team members. I often get to a 60/40 or 80/20 for team members / other licenses...
Thank you for the response.
The team member license seems to be mostly for reading the data which only a handful of people can use. My understanding is that it will not handle creating new entries such as creating invoices or posting GL transactions which most of the accounting people will need. Is that correct?
There is also a 3rd license : Team Member (docs.microsoft.com/.../licensing). This covers the needs for less advanced users. The user license is per user, based upon the functionality that user requires. In practice, I've never seen a situation where everybody ends up with full licenses.
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